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- | ====== Enterprise File Fabric App for Android ====== | ||
- | == last updated on ZZZFebruary 1, 1900 == | ||
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- | The File Fabric Multi-Cloud File Manager is the Android client for Storage Made Easy's Enterprise File Fabric. To use the app you must be logged in to an Enterprise File Fabric, but once you are logged in you can use the app as a local file manager as well as a file manager for your cloud files.\\ \\ \\ \\ | ||
- | <WRAP center round info 100%> | ||
- | The Multi-Cloud File Manager is available with SME branding for free download from the Google Play Store and can be used with any Enterprise File Fabric on which you have an account. | ||
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- | ===== 1 Getting Started ===== | ||
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- | The sign in screen is where you can sign into your SME Account. You need a valid account on an Enterprise File Fabric, either one of Storage Made Easy's public SaaS instances or one belonging to your enterprise, to do this. | ||
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- | <WRAP center round info 100%> | ||
- | Our US File Fabric service and our EU File Fabric service are totally independent of each other and do not share data. | ||
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- | ===== 2 Registration ===== | ||
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- | If you don't yet have a File Fabric account you can get one at: | ||
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- | or at: | ||
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- | https:// | ||
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- | There is also a button on the login screen' | ||
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- | Starting with version 1.6 you can register in the app or you can just choose to [[http:// | ||
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- | ===== 3 Activation email ===== | ||
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- | Once you have registered you will receive an activation email. If you registered with the email address that you have access to from your phone then this can be accessed direct from your phone. Once it arrives you can just click on the link to authorise the email address and the account. This will launch the web browser and you will receive a message to let you know activation is complete.\\ \\ Alternatively you can cut the unique code and paste it into the activation code direct from the App (accessed from the activation menu option on the login screen)..\\ \\ You **do not need to activate** if you already registered for SME - just login. | ||
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- | ===== 4 Adding your first Cloud ===== | ||
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- | You can Add your first Cloud by choosing **//Cloud Providers// | ||
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- | ===== 5 Main Menu and Options ===== | ||
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- | The first screen you see after logging in is the Menu. From this screen you can choose which functions you would like to invoke. This is the main menu screen you navigate back to/from your menu choices.\\ \\ Note that there are extended options available in the menu:\\ \\ - **Logout**: logout back to main screen\\ **- Simple Mode:** turn Simple mode on/off. Reduces complexity of Menu\\ **- Help:** takes the user to this Wiki\\ **- About:** gives version and build number\\ - **HTTP Sharing:** turns App in to a HTTP file server so files can be uploaded locally\\ **- FTP Sharing:** turns app into an FTP File Server so FTP ciients can connect and upload files\\ **- Diagnostics: | ||
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- | ===== 6 Simplified Menu ===== | ||
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- | Find the App too complicated ? The simplified menu option removes the advanced options and keeps the basics available. You can easily change between views just by choosing this option from the menu. | ||
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- | ===== 7 Settings ===== | ||
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- | https is used by defaultt to encrypt connections from the App. This can slightly slow down performance and upload / download speeds but provides encrypted data traffic using https.\\ \\ Note however that some versions of Android have a [[http:// | ||
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- | ===== 8 Security: Adding Clouds ===== | ||
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- | Where Cloud Providers support the delegate authentication model using what is called OAuth, we use it. This means that your user details are not exposed but you delegate access to SMEStorage. Clouds that work with delegate authentication are:\\ \\ - Box\\ - DropBox\\ - Google Drive\\ - GMail\\ - Google Sites\\ \\ In this model you can revoke access at any time\\ \\ A secure key is another authentication model. This is where you get two keys or user your password and a key to delegate access to your account. Clouds that use this model of authentication are:\\ \\ - Amazon S3\\ - RackSpace\\ - OpenStack\\ - S3 compatible clouds (such as Eucalyptus)\\ - EMC Atmos\\ \\ In this model resetting the secure key can effectively revoke account access.\\ \\ Other Cloud Providers use only the username and password authentication model. In this model any authentication details you provide are stored encrypted using an external seed to generate the encryption key. To revoke access in this model you simply need to change your account password. | ||
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- | ===== 9 Secure encrypted files ===== | ||
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- | One of the benefits of uploading files to your Cloud from the SME Web File Manager and Desktop tools is that they are stored encrypted on the underlying Cloud (such as Google Docs, DropBox, S3 etc). When you do this only you know the key that is used, it is not stored with SME. If you lose the key then you will not be able to access the file.\\ \\ The key is used as the seed to generate the AES 256 bit encryption for the file. When you try and access this file from the Android client (and any of our other desktop or mobile tools you will be asked for the password you originally assigned before you can access the file. Once you provide this, the file is downloaded locally (unencrypted).\\ \\ Desktop Tools also exist to un-encrypt files locally. You can find out more on the [[https:// | ||
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- | ===== 10 Turning Android device into a webserver to add files ===== | ||
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- | Once you click on the HTTP Sharing button from the Main Menu options you will be taken to a screen where you can start the http / web server. Clicking Start Server will give you an address that you can visit to upload files.\\ \\ The HTTP Sharing service, when running, will appear in the Android notifications taskbar. When it is stopped this is removed.\\ \\ Files can be added to any directory (not just SME directory)\\ \\ %%**%%Note that you must be on the same WiFi network as the machine that tries to use the web address from a browser\\ %%**%% Note that on clicking Start Server for the first time, you may need to click it again as the first click completes an initialisation.\\ %%**%%Note that you should turn this off from a security perspective when you are not using it | ||
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- | ===== 11 Turning Android device into an FTP Server to add files ===== | ||
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- | Once you have click to access the FTP sharing from the Main Menu, Menu Options you will first need to assign a username and password. Once this is done you can choose to start the FTP Server and you will be given a FTP address to access from your FTP client.\\ \\ The FTP Sharing service, when running, will appear in the Android notifications taskbar. When it is stopped this is removed.\\ \\ %%**%%Note that you must be on the same WiFi network as the machine that tries to use the web address from a browser\\ %%**%%Note that you should turn this off from a security perspective when you are not using it | ||
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- | ===== 12 Cloud Files ===== | ||
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- | When you added Cloud Storage Providers to your Account the storage provider is added as a directory within something we refer to as a **//virtual cloud file system.//** This cloud file system lets you see your files from several different clouds as if they all existed in one directory - pretty neat I think you will agree.\\ \\ Oh, and your files don't move anywhere ! They are still on your original cloud storage. We don't cache the files or copy them to our servers. We just cache the information about your files to enable us to create the virtual cloud file system view.\\ \\ Changing to different cloud provider is as simple as changing directory (which is done by the way with a tap on the directory)\\ \\ If a key is shown against a file in the file browser, this means it is password protected and you will need to enter the password that you created when you uploaded the file before you can access it on Your Android Device\\ \\ When you are within the root view or any other folder you will see the following options" | ||
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- | ===== 13 Navigating directories ===== | ||
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- | To navigate within directories, | ||
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- | ===== 14 File Menu Options ===== | ||
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- | When you have navigated to a file there are various options available, and the options that show will depend on the file type. The options are as follows:\\ \\ **Download and View:** Downloads the files to the local files folder and if the file is associated with an App on the phone you will be prompted to open the file in the App\\ \\ **Download: | ||
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- | ===== 15 Cloud View of Documents ===== | ||
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- | Cloud view enables the viewing of documents [[http:// | ||
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- | ===== 16 Team shared folders (team edition only) ===== | ||
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- | Business users of our Cloud File Server package will see that team Shared folders created by Cloud File Server Administrators are accessible from the Android client App. All ACL permissions on files are also applied. | ||
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- | ===== 17 Uploading files ===== | ||
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- | You can upload a file to your cloud from the Cloud Files directory by clicking the Android Menu function and choosing the **//Upload file//** option.\\ \\ If you upload a file into one of the cloud mapped folders, it will always be uploaded onto the cloud that is mapped to that folder. So, if you upload a file " | ||
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- | ===== 18 Uploading files from other apps ===== | ||
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- | If you are in another App that has files you can use the Android ' | ||
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- | ===== 19 Searching for files ===== | ||
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- | You can search for your files easily by clicking the search option on the Main Menu. If you have more than one cloud mapped to SME then the search will be done on the criteria you select against all clouds. For example if you have OneDrive, Amazon S3, and Google Drive mapped to your Cloud and you search for '.doc files' then the search will be done against all Cloud Providers and the results returned. | ||
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- | ===== 20 Favorites ===== | ||
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- | Any file that is marked as a favorite in the File Menu is available for easy viewing From the Favorites menu. This is a handy way to get quick access to frequently used files.\\ \\ | ||
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- | ===== 21 Cloud Clipboard: Sharing multiple file links ===== | ||
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- | When navigating files in the Cloud File Manager you can choose to add files from any cloud to the cloud clipboard. When your done, and return to the cloud clipboard to send links to all files from the same email, even if they are stored on different Clouds ! | ||
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- | ===== 22 Cloud Tasks ===== | ||
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- | Cloud tasks represent tasks that you have either setup or that have completed on SME. These invariably represent one of five things:\\ \\ 1. Sync' | ||
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- | ===== 23 Collaboration Workspaces ===== | ||
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- | ou can create new business collaboration groups directly from the Phone. Collaboration groups are groups you setup to share file content with all members. You only need to share a file with the Group and all members get an email letting them know the filename that you shared with the group and that it is available for them to view. \\ \\ You can press and hold on a business group to perform further actions. You can choose to rename or delete the group, or view its members.\\ \\ You can find out more about business groups and collaboration [[businessgroupsharing|here]].\\ \\ Note, You can control whether members can be collaborators from the Groups Menu with the SME Cloud File Manager. | ||
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- | ===== 24 Adding WorkSpace Group Members ===== | ||
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- | From the Business Group members screen you can view existing business group members and add new members. | ||
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- | ===== 25 Adding Folders to sync ===== | ||
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- | The SME Android Sync enables you to sync from a local directory to your cloud or from a cloud directory to your phone.\\ \\ To add a directory from your phone to be kept in sync within the root directory of your default cloud storage provider (if you have more than one cloud in your account, you can see which is root from the Cloud Providers screen, it will have a star against it)\\ \\ 1. Click My Syncs\\ 2. Click Add Folder (picture 1 above) - this will take you into Android Directory Structure (see picture 2)\\ 3. Navigate into the folder you wish to add and choose "Add to Sync" from the menu\\ \\ To add a directory from your cloud to the phone:\\ \\ 1. Click "Files on clouds:\\ 2. Click on the directory you wish to add to be sync'd to your phone (see picture 3)\\ \\ \\ To sync:\\ \\ When you are ready to sync:\\ \\ 1. Navigate to My Syncs\\ 2. Click on the directory you wish to sync from My Syncs\\ 3. Click Sync now\\ 4. Repeat for each directory you added, whether it is added from the phone or the cloud.\\ \\ Each Time you wish to refresh your Cloud Files view, all you need to do is to go to 'My Syncs', | ||
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- | ===== 26 Enabling Scheduled Sync ===== | ||
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- | From version 2.1 of the product you can set up a scheduled sync between you cloud files/ | ||
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- | ===== 27 Local File View ===== | ||
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- | The local file manager view (accessible from 'Files on Device' | ||
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- | ===== 28 Cloud Notes ===== | ||
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- | You can create notes directly in the SME Android App and choose which cloud they are stored on by setting the Primary Cloud Provider from the Cloud Providers Menu. By default notes are stored in a smart folder called "My memos" | ||
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- | ===== 29 Cloud Providers Menu / View Refresh ===== | ||
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- | The Cloud Providers screen lets you:\\ \\ - Add New Cloud Providers (how many you can add depends on your package)\\ \\ - Set a default provider (if you upload files to smart folders. This is the cloud where this files will be stored).\\ \\ - Sync / Refresh the Cloud View - if you add files direct then you can update the cached view i the App by selecting a Cloud and choosing to sync.\\ \\ \\ \\ | ||
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