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businessgroupsharing [2019_07_24 22:49] – stevenbusinessgroupsharing [2020_05_30 15:32] – jim
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-====== Business Groups ======+====== Collaboration using Group WorkSpaces ======
  
-Business Groups enables users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this.+Group WorkSpaces enable users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this, the main difference being that Business Group users need to have a user registration on the File Fabric whereas Drop Folder users do not as they are able to access/submit  files using an assigned password.
  
-This feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Business Groups for other team users they exist outside of the team folder permissions model. and the only permissions that can be applied are to view or view/submit.+This Group WotkSpaces feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Business Groups for other team users they exist outside of the team folder permissions model. and the only permissions that can be applied are to be able to 'view' or 'view/submit content.
  
-Works with:+Group WorkSpaces Works with: \\ \\
   * Free Accounts   * Free Accounts
   * Personal Lifetime and Personal Business Accounts   * Personal Lifetime and Personal Business Accounts
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   * Enterprise Cloud Appliance (if Business Groups is configured)   * Enterprise Cloud Appliance (if Business Groups is configured)
  
-===== 1 About Business Groups =====+===== 1 About Group WorkSpaces =====
  
-{{:/businessgroupsharing:steps:sme_1_about_business_group.png}}+Group WorkSpaces enables the creation of a shared workspace with which to share files and folders with groups of Users. Files and folders from one or many different Storage Systems can easily be be shared in this way.
  
-Business Groups enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created.+This means if some files are stored on Amazon S3 or in Azure or on FTP, or wherever they reside users can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone with whom the files are shared has no knowledge which storage service(s) they are stored on and each time a file is shared with the Group Workspace all members receive an email notification letting them know new content has been added with a link to the content.
  
-This means if you have some files stored on Dropbox or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content. +===== 2 Groups WorkSpaces Management (web) =====
- +
-===== 2 Business Groups Management (web) =====+
  
 {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}} {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}}
  
-Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *Groups* Tab. Here new Business Groups can be added and users invited to participate.+Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *Groups* Tab. Here new Group WorkSpaces can be added and users invited to participate.
  
 Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select the user and re-invite them if the invitation remains outstanding for a period of time. Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select the user and re-invite them if the invitation remains outstanding for a period of time.
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 File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link. File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link.
- 
-If the user has integrated Twitter with their Storage Made Easy Account it is possible they can also get a Twitter direct message or an SMS informing them of the new files share. For corporate accounts it is possible to receive a direct SMS if the SMS gateway integration functionality has been requested. 
  
  
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 Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client. Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client.
  
-The way this works is as follows:+The way this works is as follows: \\ \\ 
  
-1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files)+1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) \\ \\ 
  
-2. Navigate to the groups tab, click on the relevant group you wish to share content with, and then click '+ Auto Rule'.+2. Navigate to the groups tab, click on the relevant group you wish to share content with, and then click '+ Auto Rule'. \\ \\
  
-3. Add the conditions on which you want to share files form this folder. Conditions can be based on file name, extension, or description or all three.   Enter the string you wish to search on.+3. Add the conditions on which you want to share files form this folder. Conditions can be based on file name, extension, or description or all three.   Enter the string you wish to search on. \\ \\
  
-4. Choose whether you wish to also have sub folders checked.+4. Choose whether you wish to also have sub folders checked. \\ \\
  
-5. Click add rule.+5. Click add rule. \\ \\
  
 Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email.
  
-===== 9 Business Groups Management (windows) =====+===== 9 Group WorkSpaces Management (windows) =====
  
 {{:/businessgroupsharing:steps:sme_9_business_groups_mana.png}} {{:/businessgroupsharing:steps:sme_9_business_groups_mana.png}}
  
-Business Groups workspaces can also be managed using the Windows Cloud Dashboard. Here groupss can be setup and also users invited.+Groups Workspaces can also be managed using the Windows Cloud Dashboard. Here groupss can be setup and also users invited.
  
 ===== 10 Groups Workspaces Management Mobile ===== ===== 10 Groups Workspaces Management Mobile =====
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 ===== 11 Configuring Business Group workspaces ===== ===== 11 Configuring Business Group workspaces =====
  
-Business Groups must be enabled: +Group WorkSpaces must be enabled: \\ \\ 
-1. By the Appliance Administrator (appladmin). See Settings > Site Functionality.+1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. \\ \\ 
 2. By An Organization Administrator. See Organization > Policies 2. By An Organization Administrator. See Organization > Policies
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