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governance [2020_04_24 14:29] – [5 Displaying and Filtering Event Logs] dangovernance [2020_04_27 09:32] – dan
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 ====== Governance Settings ====== ====== Governance Settings ======
-== last updated on April 24, 2020 ==+== last updated on April 27, 2020 ==
  
 ===== 1 User Management ===== ===== 1 User Management =====
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 ===== 4 Event Auditing and Other Governance Options ===== ===== 4 Event Auditing and Other Governance Options =====
  
-Event logging is built into the Cloud File Server and it works above any information Cloud that is mapped to the fileserver. Which types of events are logged can be controlled by the org. admin from the Security tab of the Policies page:+Event logging is built into the Cloud File Server and it works above any storage provider that is mapped to the File Fabric. Which types of events are logged can be controlled by the org. admin from the Security tab of the Policies page:
  
 {{ :cloudappliance:cloudappliance:syslog:events_to_log.png?direct&600 |}} {{ :cloudappliance:cloudappliance:syslog:events_to_log.png?direct&600 |}}
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-You can set values in any or all of the five filters and then search.  The filters are logically combined so that the events that are displayed qualify for all of the filter values that have been set.+You can set values in any or all of the five filters and then search.  The filters are logically combined so that only events that qualify for all of the filter values that have been set are displayed.
  
 Use the Search button at the bottom left of the page to re-filter the results after you change a filter value. You can reset all of the filters to their default (no value) state by clicking in the link under the Search button. Use the Search button at the bottom left of the page to re-filter the results after you change a filter value. You can reset all of the filters to their default (no value) state by clicking in the link under the Search button.
 {{ :cloudappliance:search_and_reset.png?direct&200 |}} {{ :cloudappliance:search_and_reset.png?direct&200 |}}
 === Exporting Audit Logs === === Exporting Audit Logs ===
-You filtered set of audit log entries can be downloaded in four  forms:+Your filtered set of audit log entries can be downloaded in four forms:
   * Excel workbook   * Excel workbook
   * .csv file   * .csv file
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 Access these three options from the Export pulldown near the top of the Audit Event Logs page: Access these three options from the Export pulldown near the top of the Audit Event Logs page:
 {{ :cloudappliance:ael_-_export.png?direct&200 |}} {{ :cloudappliance:ael_-_export.png?direct&200 |}}
-=== Archiving and Deleting Audit Logs === +=== Archiving and Erasing Audit Logs === 
-Because audit log entries accumulate quickly you will probably want to archive and delete the entries from time to time.  You can access archiving and deletion features from the Options pulldown near the top of the Audit Event Logs page:+Because audit log entries accumulate quickly you will probably want to archive the entries from time to time and then erase them.  You can access archiving and deletion features from the Options pulldown near the top of the Audit Event Logs page:
 {{ :cloudappliance:ael_-_archive_and_erase.png?direct&200 |}} {{ :cloudappliance:ael_-_archive_and_erase.png?direct&200 |}}
 To archive the audit log entries, select Archive from the pulldown menu and a confirmation box will be displayed: To archive the audit log entries, select Archive from the pulldown menu and a confirmation box will be displayed:
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 Click on Archive to proceed or Cancel to cancel. Click on Archive to proceed or Cancel to cancel.
  
-If you proceed a background task will be created to create a zip file containing the audit log entries.  If you care to inspect the background task, find its entry on the Tasks tab of the File Manager page:+If you proceed a background task will be created which will create a zip file containing the audit log entries.  If you care to inspect the background task, find its entry on the Tasks tab of the File Manager page:
 {{ :cloudappliance:archive_cloud_task.png?direct&600 |}} {{ :cloudappliance:archive_cloud_task.png?direct&600 |}}
  
-Audit logs archives will be placed by the background task in an  Audit logs Archive directory in the admin's root directory:+Audit logs archives will be placed by the background task in an Audit logs Archive directory in the admin's root directory:
 {{ :cloudappliance:audit_logs_archive.png?direct&400 |}} {{ :cloudappliance:audit_logs_archive.png?direct&400 |}}
 +Select Erase Logs from the pulldown menu to erase old audit log entries.
 +<WRAP center round important 60%>
 +When you erase audit log entries they will no longer be available from the File Fabric.  If you need a historical record, archive these entries before you delete them and be sure that the archive job has completed successfully prior to proceeding.
 +</WRAP>
 +When you erase audit log entries, only entries from before a date that you select will be erased:
 +{{ :cloudappliance:erase_logs_date.png?direct&200 |}}
 +After you have selected the date click on Erase to proceed or click on Cancel if you have changed your mind.
 +
 === Tracing Downloads by Watermark === === Tracing Downloads by Watermark ===
 The File Fabric provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded.  To do this, click on the Watermarking Logs link near the top of the Audit Event Logs page: The File Fabric provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded.  To do this, click on the Watermarking Logs link near the top of the Audit Event Logs page:
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