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governance [2020_04_24 14:29] – [5 Displaying and Filtering Event Logs] dan | governance [2020_04_27 09:32] – dan | ||
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====== Governance Settings ====== | ====== Governance Settings ====== | ||
- | == last updated on April 24, 2020 == | + | == last updated on April 27, 2020 == |
===== 1 User Management ===== | ===== 1 User Management ===== | ||
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===== 4 Event Auditing and Other Governance Options ===== | ===== 4 Event Auditing and Other Governance Options ===== | ||
- | Event logging is built into the Cloud File Server and it works above any information Cloud that is mapped to the fileserver. Which types of events are logged can be controlled by the org. admin from the Security tab of the Policies page: | + | Event logging is built into the Cloud File Server and it works above any storage provider |
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- | You can set values in any or all of the five filters and then search. | + | You can set values in any or all of the five filters and then search. |
Use the Search button at the bottom left of the page to re-filter the results after you change a filter value. You can reset all of the filters to their default (no value) state by clicking in the link under the Search button. | Use the Search button at the bottom left of the page to re-filter the results after you change a filter value. You can reset all of the filters to their default (no value) state by clicking in the link under the Search button. | ||
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=== Exporting Audit Logs === | === Exporting Audit Logs === | ||
- | You filtered set of audit log entries can be downloaded in four forms: | + | Your filtered set of audit log entries can be downloaded in four forms: |
* Excel workbook | * Excel workbook | ||
* .csv file | * .csv file | ||
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Access these three options from the Export pulldown near the top of the Audit Event Logs page: | Access these three options from the Export pulldown near the top of the Audit Event Logs page: | ||
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- | === Archiving and Deleting | + | === Archiving and Erasing |
- | Because audit log entries accumulate quickly you will probably want to archive | + | Because audit log entries accumulate quickly you will probably want to archive the entries from time to time and then erase them. You can access archiving and deletion features from the Options pulldown near the top of the Audit Event Logs page: |
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To archive the audit log entries, select Archive from the pulldown menu and a confirmation box will be displayed: | To archive the audit log entries, select Archive from the pulldown menu and a confirmation box will be displayed: | ||
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Click on Archive to proceed or Cancel to cancel. | Click on Archive to proceed or Cancel to cancel. | ||
- | If you proceed a background task will be created | + | If you proceed a background task will be created |
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- | Audit logs archives will be placed by the background task in an Audit logs Archive directory in the admin' | + | Audit logs archives will be placed by the background task in an Audit logs Archive directory in the admin' |
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+ | Select Erase Logs from the pulldown menu to erase old audit log entries. | ||
+ | <WRAP center round important 60%> | ||
+ | When you erase audit log entries they will no longer be available from the File Fabric. | ||
+ | </ | ||
+ | When you erase audit log entries, only entries from before a date that you select will be erased: | ||
+ | {{ : | ||
+ | After you have selected the date click on Erase to proceed or click on Cancel if you have changed your mind. | ||
+ | |||
=== Tracing Downloads by Watermark === | === Tracing Downloads by Watermark === | ||
The File Fabric provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded. | The File Fabric provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded. |