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| organisationcloud/userstorageandsharedfolders [2018_01_30 17:23] – external edit 127.0.0.1 | organisationcloud/userstorageandsharedfolders [2021_02_16 16:22] – dan |
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| | ===== EDIT IN PROGRESS BY DAN ===== |
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| ====== User storage and shared folders ====== | ====== User storage and shared folders ====== |
| | Last updated on Feb. 16th, 2020 |
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| {{:/organisationcloud:userstorageandsharedfolders:steps:sme_1_user_storage.png}} | (As a precursor to the below. if you wish to use an external storage cloud with the Team Account you should ensure you understand how you can add and configure a Storage Provider to be the default storage for users. You can read that [[organisationcloud/usingownstorage/#step2|here]]).\\ \\ As the Cloud Administrator, adding new users to the team results in the users getting their own storage area that can only be seen by the user |
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| (As a precursor to the below. if you wish to use an external storage cloud with the Team Account you should ensure you understand how you can add and configure a Storage Provider to be the default storage for users. You can read that [[organisationcloud/usingownstorage/#step2|here]]).\\ \\ As the Cloud Administrator, adding new users to the team results in the users getting their own storage area that can only be seen by the user unless the user chooses (and have been given [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|permissions]]) to create a shared folder. \\ \\ On the underlying cloud any folders that are created by the user are stored as **//<folder name>_<username>%%**%%//**..\\ \\ Content can be shared and accessed between different users of the Cloud File Server by using special shared folders that we refer to as "**//Shared folders or Team Folders//**".\\ \\ Shared folder are designated by a special Team icon added to the folder icon.\\ \\ %%**%% For Amazon S3, RackSpace, Google Storage, and Azure Blob Storage there is an option within settings called "Enable username for root folder on Cloud". When turned "on" user data is stored in a folder that bears the users name.\\ \\ For example if you have three users, Bob, Fred and Mary and you as Admin have set your own Amazon S3 as your primary/default Cloud Storage then turning this option on will result in any files that Bob, Fred and Mary store, residing in folders on Amazon S3 called "Bob", "Fred", and "Mary". If you don't set this option to be on then each file that is uploaded is appended with the users name and unique key.\\ \\ The reason for this is that as you are working in a multi-user environment there needs to be way to distinguish similar files that are uploaded from different users. Users can created the same directory structure and even the same files and without such conventions it would be possible to accidentally overwrite files on the underlying storage. If you are using any other storage provider than those outlined above then the name is users name is appended to the file when uploaded. | SO WE WOULD REMOVE FROM HERE . . .unless the user chooses (and have been given [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|permissions]]) to create a shared folder . . . TO HERE?. (BUT WE WOULD WANT TO GET THAT LINK IN SOMEWHERE ELSE ON THE PAGE.) |
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| | AND WE WOULD ADD SOMETHING THAT SAYS "Shared Team Folders cannot be created on private clouds"? |
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| | OR MAYBE THE OVERVIEW IS: "A member's personal space contains the member's private workspace on the organization's storage, as well as any private providers belonging to the member. Prior to this change, a member who had been granted the permission to create or create and delete Shared Team Folders could take those actions anywhere in their personal space. After the change members with those permissions can only create or delete Shared Team Folders in the root of their personal space. Neither their personal providers nor any subfolders in their personal space, whether on the organization's storage or on personal providers, can be shared by members. Folders that had been shared prior to the change will remain shared regardless of their location." |
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| | \\ \\ On the underlying cloud any folders that are created by the user are stored as **//<folder name>_<username>//**..\\ \\ Content can be shared and accessed between different users of the Cloud File Server by using special shared folders that we refer to as "**//Shared folders or Team Folders//**".\\ \\ Shared folder are designated by a special Team icon added to the folder icon.\\ \\ |
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| ===== 6 Shared Folders V Business WorkSpaces Sharing ===== | ===== 6 Shared Team Folders V Business WorkSpaces ===== |
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| {{:/organisationcloud:userstorageandsharedfolders:steps:sme_6_shared_folders_v_bus.png}} | |
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| [[businessgroupsharing|Business WorkSpaces Sharing]] is a means to share folders and files with external users or companies whereas Shared Team Folders are how content is shared with other team users in the same domain.\\ \\ When Administrators create a Shared Team Folder the folder immediately appears in a users folder tree (if you gave them permissions) next time they login.\\ When Administrators create a Business WorkSpaces files or folders can be shared with people/companies outside of the team domain environment.\\ \\ **Next Section** [[organisationcloud/usermanagement|User Management]]\\ \\ **Or Jump to:** [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|Setting folder / file permissions]]\\ \\ \\ \\ | [[businessgroupsharing|Business WorkSpaces Sharing]] is a means to share folders and files with external users or companies whereas Shared Team Folders are how content is shared with other team users in the same domain.\\ \\ When Administrators create a Shared Team Folder the folder immediately appears in a users folder tree (if you gave them permissions) next time they login.\\ \\ When Administrators create a Business WorkSpaces files or folders can be shared with people/companies outside of the team domain environment and there is a separation of concerns from an authorization and resource perspective.\\ \\ **Next Section** [[organisationcloud/usermanagement|User Management]]\\ \\ **Or Jump to:** [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|Setting folder / file permissions]]\\ \\ \\ \\ |
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