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| organisationcloud/userstorageandsharedfolders [2019_06_13 13:33] – dan | organisationcloud:userstorageandsharedfolders [2022_03_30 18:57] – [User Storage and Shared Team Folders] steven |
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| | ====== User Storage and Shared Team Folders ====== |
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| | #### Last updated on March 30, 2022 |
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| ====== User storage and shared folders ====== | |
| Last updated on June 13, 2019 | |
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| {{:/organisationcloud:userstorageandsharedfolders:steps:sme_1_user_storage.png}} | As the Cloud Administrator, adding new users to the team results in the users getting their own storage area that can only be seen by the user unless the user chooses (and have been given [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|permissions]]) to create a shared folder. \\ \\ On the underlying cloud any folders that are created by the user are stored as **//<folder name>_<username>//**..\\ \\ Content can be shared and accessed between different users of the Cloud File Server by using special shared folders that we refer to as "**//Shared folders or Team Folders//**".\\ \\ Shared folder are designated by a special Team icon added to the folder icon.\\ \\ |
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| (As a precursor to the below. if you wish to use an external storage cloud with the Team Account you should ensure you understand how you can add and configure a Storage Provider to be the default storage for users. You can read that [[organisationcloud/usingownstorage/#step2|here]]).\\ \\ As the Cloud Administrator, adding new users to the team results in the users getting their own storage area that can only be seen by the user unless the user chooses (and have been given [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|permissions]]) to create a shared folder. \\ \\ On the underlying cloud any folders that are created by the user are stored as **//<folder name>_<username>//**..\\ \\ Content can be shared and accessed between different users of the Cloud File Server by using special shared folders that we refer to as "**//Shared folders or Team Folders//**".\\ \\ Shared folder are designated by a special Team icon added to the folder icon.\\ \\ | |
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| ===== 6 Shared Folders V Business WorkSpaces Sharing ===== | ===== 6 Shared Team Folders versus Business Groups ===== |
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| | [[/businessgroupsharing]] is a means to share folders and files with external users or companies whereas Shared Team Folders are how content is shared with other team users in the same domain.\\ \\ When Administrators create a Shared Team Folder the folder immediately appears in a users folder tree (if you gave them permissions) next time they login. |
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| | When Administrators create a Business WorkSpaces files or folders can be shared with people/companies outside of the team domain environment and there is a separation of concerns from an authorization and resource perspective. |
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| | <WRAP center round info 100%> |
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| | Starting in February 2021, changes are being made to how Shared Team Folders work for org. members' personal spaces. These changes will apply first to accounts on storagemadeeasy.com and eu.storagemadeeasy.com. These are also first introduced into v2106 of the Enterprise File Fabric Appliance. |
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| {{:/organisationcloud:userstorageandsharedfolders:steps:sme_6_shared_folders_v_bus.png}} | A member's personal space contains the member's private workspace on the organization's storage as well as any private providers belonging to the member. Prior to this change, a member who had been granted the permission to create or create and delete Shared Team Folders could take those actions anywhere in their personal space. After the change members with those permissions can only create or delete Shared Team Folders in the root of their personal space. Neither their personal providers nor any subfolders in their personal space, whether on the organization's storage or on personal providers, can be shared by members. Folders that had been shared prior to the change will remain shared regardless of their location. |
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| [[businessgroupsharing|Business WorkSpaces Sharing]] is a means to share folders and files with external users or companies whereas Shared Team Folders are how content is shared with other team users in the same domain.\\ \\ When Administrators create a Shared Team Folder the folder immediately appears in a users folder tree (if you gave them permissions) next time they login.\\ When Administrators create a Business WorkSpaces files or folders can be shared with people/companies outside of the team domain environment.\\ \\ **Next Section** [[organisationcloud/usermanagement|User Management]]\\ \\ **Or Jump to:** [[http://storagemadeeasy.com/wiki/organisationcloud/useraccesscontrols/|Setting folder / file permissions]]\\ \\ \\ \\ | </WRAP> |
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