| Both sides previous revisionPrevious revisionNext revision | Previous revisionLast revisionBoth sides next revision |
| organisationcloud [2018_01_31 04:17] – [7 First Steps: Creating Shared Folders] steven | organisationcloud [2024_02_28 01:03] – external edit 127.0.0.1 |
|---|
| |
| |
| |
| {{:/organisationcloud:steps:sme_3_first_steps_adding_.png}} | {{:/organisationcloud:steps:sme_3_first_steps_adding_.png}} |
| |
| By default the Cloud File Server is setup to work with the Storage Made Easy Cloud, which is hosted on Amazon S3. We provide free Amazon S3 hosted storage with the Cloud File Server package (using our keys). This free storage is the initial storage used when the Admin first logs in and sets up the Cloud File Server. This means: | By default the Cloud File Server is setup to work with the Access Anywhere Cloud, which is hosted on Amazon S3. We provide free Amazon S3 hosted storage with the Cloud File Server package (using our keys). This free storage is the initial storage used when the Admin first logs in and sets up the Cloud File Server. This means: |
| |
| - Every Cloud File Server user has a default directory structure with user level files/folders that uses this storage. | - Every Cloud File Server user has a default directory structure with user level files/folders that uses this storage. |
| Additional Clouds can be added (or removed) by clicking on the **//'My DashBoard'//** sidebar link after Admin login. Only the Cloud File Server Admin can add clouds unless the Admin permits users to add private clouds for their own accounts from **//My Account ->Options->'Org members can add private clouds'//**. (this is useful if you wish to let users add their own Google Docs Apps accounts for example). | Additional Clouds can be added (or removed) by clicking on the **//'My DashBoard'//** sidebar link after Admin login. Only the Cloud File Server Admin can add clouds unless the Admin permits users to add private clouds for their own accounts from **//My Account ->Options->'Org members can add private clouds'//**. (this is useful if you wish to let users add their own Google Docs Apps accounts for example). |
| |
| Up to 10 clouds can be added but only one can be the 'default' or 'primary' cloud. The default cloud is the cloud used for creating any Organization folders and it is also used for desktop syncs, email backups, (and memo and voice memo syncs if using the mobile tools). If you add a Storage Cloud other than Storage Made Easy and want to make this the default cloud for the Organization and users, the Admin must click on the '**//set default//**' to the right of the cloud. | Up to 10 clouds can be added but only one can be the 'default' or 'primary' cloud. The default cloud is the cloud used for creating any Organization folders and it is also used for desktop syncs, email backups, (and memo and voice memo syncs if using the mobile tools). If you add a Storage Cloud other than Access Anywhere and want to make this the default cloud for the Organization and users, the Admin must click on the '**//set default//**' to the right of the cloud. |
| |
| No Cloud File Server user can see any data that exists within Clouds you add unless you explicitly convert directories you wish to share. See [[organisationcloud#step6|converting folders]] to see how to do this | No Cloud File Server user can see any data that exists within Clouds you add unless you explicitly convert directories you wish to share. See [[organisationcloud#step6|converting folders]] to see how to do this |
| |
| Changing the Primary Cloud from Storage Made Easy to another Cloud will change where user stored files are saved. If you make this change after some user files have first been saved to a previous cloud, the user will still be able to download these files. It just means that any new files will be saved to the new primary storage for users that you then set. | Changing the Primary Cloud from Access Anywhere to another Cloud will change where user stored files are saved. If you make this change after some user files have first been saved to a previous cloud, the user will still be able to download these files. It just means that any new files will be saved to the new primary storage for users that you then set. |
| |
| Each Cloud provider you add may have some options relating to Chunking. For a more detailed explanation of chunking please refer to the [[filesplitting|'file splitting]]' section within the Wiki. | Each Cloud provider you add may have some options relating to Chunking. For a more detailed explanation of chunking please refer to the [[filesplitting|'file splitting]]' section within the Wiki. |
| {{:/organisationcloud:steps:sme_4_global_cloud_options.png}} | {{:/organisationcloud:steps:sme_4_global_cloud_options.png}} |
| |
| If you use your own nominated storage Cloud as the Primary Cloud for sharing company data (rather than what Storage Made Easy can provide) with users then you will want to understand how files are stored on the Cloud Storage Provider you have nominated. | If you use your own nominated storage Cloud as the Primary Cloud for sharing company data (rather than what Access Anywhere can provide) with users then you will want to understand how files are stored on the Cloud Storage Provider you have nominated. |
| |
| Any folders that you create as Organization shared folders will have the same folders structure on the underlying Storage Clouds that you create them on. | Any folders that you create as Organization shared folders will have the same folders structure on the underlying Storage Clouds that you create them on. |
| Any Cloud File Server files that each user uploads / saves will be handled in two ways when stored on the nominated Cloud File Store: | Any Cloud File Server files that each user uploads / saves will be handled in two ways when stored on the nominated Cloud File Store: |
| |
| 1. If the user saves files in the root of their Storage Made Easy file system these files will be appended with the users name on the actual Storage Cloud that the Admin has set up as the primary (default) for the Cloud File Server. | 1. If the user saves files in the root of their Access Anywhere file system these files will be appended with the users name on the actual Storage Cloud that the Admin has set up as the primary (default) for the Cloud File Server. |
| |
| 2. If the user saves files in Folders within the root of the Storage Made Easy file system (such as Quick Uploads or My Documents or any folders they create) then these folders will be appended with the users name. Any files or folders within this appended folder structure will not be appended with the users name. | 2. If the user saves files in Folders within the root of the Access Anywhere file system (such as Quick Uploads or My Documents or any folders they create) then these folders will be appended with the users name. Any files or folders within this appended folder structure will not be appended with the users name. |
| |
| No appending is done for any files created by the Cloud Admin wherever they are created or stored | No appending is done for any files created by the Cloud Admin wherever they are created or stored |
| {{:/organisationcloud:steps:sme_11_shared_folders_addi.png}} | {{:/organisationcloud:steps:sme_11_shared_folders_addi.png}} |
| |
| Having emails in inboxes appertaining to Marketing, or Human Resources, or clients is fine, but itâs easy for this to be âlostâ in some users inbox and not available to the whole department. FileBox changes this because it allocates a unique email to each Organization Folder is created and each user of the Organization Cloud can send or CC an email to this folder and the email will be stored as a text along with any attachments so that it is instantly stored in the correct place and available to all Organization users.\\ \\ Cloud Admin's can choose the keywords for the Organization Folders they have created so that email information and attachments can be sent directly to this folder. The subject line becomes the folder name. Folders can be mapped to different to storage clouds so ultimately your data will end up storage on the storage cloud of your choice.\\ \\ For Security, FileBox is only accepted from Organization Cloud user registered email addresses. This means the email address that the user is registered with on the Cloud File Server. You can check this address from the Members screen. Any emails sent from any other email addresses are ignored.\\ \\ If you wish to add supplementary emails addresses you can do this by going to the "**//Cloud Add-On's//**" section from the sidebar and choosing to purchase the ability to add another email address.\\ The option as to whether to store the text of the email and the attachment or just the attachment can be set, when logged in as Admin, from the **My Account** sidebar link -> **//Options//**.\\ \\ You can find out more about FileBox from the blog post [[https://storagemadeeasy.com/blog/?p=955|here]]. | Having emails in inboxes appertaining to Marketing, or Human Resources, or clients is fine, but its easy for this to be lost in some users inbox and not available to the whole department. FileBox changes this because it allocates a unique email to each Organization Folder is created and each user of the Organization Cloud can send or CC an email to this folder and the email will be stored as a text along with any attachments so that it is instantly stored in the correct place and available to all Organization users.\\ \\ Cloud Admin's can choose the keywords for the Organization Folders they have created so that email information and attachments can be sent directly to this folder. The subject line becomes the folder name. Folders can be mapped to different to storage clouds so ultimately your data will end up storage on the storage cloud of your choice.\\ \\ For Security, FileBox is only accepted from Organization Cloud user registered email addresses. This means the email address that the user is registered with on the Cloud File Server. You can check this address from the Members screen. Any emails sent from any other email addresses are ignored.\\ \\ If you wish to add supplementary emails addresses you can do this by going to the "**//Cloud Add-On's//**" section from the sidebar and choosing to purchase the ability to add another email address.\\ The option as to whether to store the text of the email and the attachment or just the attachment can be set, when logged in as Admin, from the **My Account** sidebar link -> **//Options//**.\\ \\ You can find out more about FileBox from the blog post [[https://storagemadeeasy.com/blog/?p=955|here]]. |
| |
| |
| {{:/organisationcloud:steps:sme_17_disabling_organisati.png}} | {{:/organisationcloud:steps:sme_17_disabling_organisati.png}} |
| |
| Each Organization user (including Admin) can enable file comment notifications by navigating to **//My Account->Options//** tab and choosing to turn on "**//Notifications when file is commented//**". This will result in the user receiving an email when a file they have permission to view is commented.\\ \\ If the user has mapped Twitter to their Storage Made Easy account, and have enabled Twitter to work with their phone, then they will also receive a Twitter direct message delivered as an SMS when the file is commented. Twitter is used as a psedo SMS gateway. | Each Organization user (including Admin) can enable file comment notifications by navigating to **//My Account->Options//** tab and choosing to turn on "**//Notifications when file is commented//**". This will result in the user receiving an email when a file they have permission to view is commented.\\ \\ If the user has mapped Twitter to their Access Anywhere account, and have enabled Twitter to work with their phone, then they will also receive a Twitter direct message delivered as an SMS when the file is commented. Twitter is used as a psedo SMS gateway. |
| |
| The Cloud File Server admin can turn of comment notifications for all users both for shared folders and also for business groups. | The Cloud File Server admin can turn of comment notifications for all users both for shared folders and also for business groups. |
| {{:/organisationcloud:steps:sme_18_hiding_default_folde.png}} | {{:/organisationcloud:steps:sme_18_hiding_default_folde.png}} |
| |
| By default there are some standard folders created for all users of the Cloud File Server. These are:\\ \\ - My quick uploads\\ - My Syncs\\ - My backups\\ - My contacts\\ \\ Not all organizations require these folder structures for their users, and the Cloud File Server Administrator can choose to hide these for all Cloud users from the **//Organization->Options//**. | By default there are some standard folders created for all users of the Cloud File Server. These are:\\ \\ - My quick uploads\\ - My Syncs\\ - My backups\\ - My contacts\\ \\ Not all organizations require these folder structures for their users, and the Cloud File Server Administrator can choose to hide these for all Cloud users from the **//Organization->Policies//**. |
| |
| |
| {{:/organisationcloud:steps:sme_19_cloud_security.png}} | {{:/organisationcloud:steps:sme_19_cloud_security.png}} |
| |
| There are a number of things you can do to make your Cloud more secure:\\ \\ 1. You can choose an encryption password that all users will have set against their data when they upload /download to the Cloud via Storage Made Easy. We store this password using AES-256 bit security and use a seed from a key server prior to set the encryption. Without this all users of the Cloud can choose which files to encrypt on upload. With Individual encryption they private encryption key is not stored on the platform at ll.\\ \\ 2. You can set SSL mode to be on for web interactions. This will mean that all users will be forced to use an encrypted web connection for access.\\ \\ 3. You can choose to disable the creation of direct links for files. This prevents any file links being generated that can be used to share files.\\ \\ 4. You can disable the creation and use of Business Groups for collaboration and content sharing\\ \\ All of these are accessible to the Cloud File Server Administrator from **//Organization->Options//** | There are a number of things you can do to make your Cloud more secure:\\ \\ 1. You can choose an encryption password that all users will have set against their data when they upload /download to the Cloud via Access Anywhere. We store this password using AES-256 bit security and use a seed from a key server prior to set the encryption. Without this all users of the Cloud can choose which files to encrypt on upload. With Individual encryption they private encryption key is not stored on the platform at ll.\\ \\ 2. You can set SSL mode to be on for web interactions. This will mean that all users will be forced to use an encrypted web connection for access.\\ \\ 3. You can choose to disable the creation of direct links for files. This prevents any file links being generated that can be used to share files.\\ \\ 4. You can disable the creation and use of Business Groups for collaboration and content sharing\\ \\ All of these are accessible to the Cloud File Server Administrator from **//Organization->Options//** |
| |
| |
| ===== 26 Individual Options (Cloud Dashboard) ===== | ===== 26 Individual Options (Cloud Dashboard) ===== |
| |
| | {{:organisationcloud:steps:26_individual_options.png|}} |
| |
| | The Cloud Admin can set may options relating to the Organization Cloud from the **//My DashBoard//** sidebar link.\\ \\ These include:\\ \\ **- Account Information:** Ability to change your username, password or remove your account.\\ \\ **- Purchase Support:** If your support expires you can choose to purchase support here.\\ \\ **- Add/Remove Clouds:** You can add/remove Clouds, change the default Cloud and access individual Cloud Settings from here.\\ \\ **- Configure Back up Clouds:** You can choose to add Backup Clouds here to achieve Cloud High Availability\\ \\ - **Welcome Page Settings:** Changing the Welcome page type for all Organization Cloud Users\\ \\ - **File Chunking Options:** Deciding whether file chunking is enabled. This is useful if clouds are mapped that have limited file size upload capacities.\\ \\ - **FileBox:** FileBox also works for Individual users for a local folder called 'MyFileBox'. Here you can configure the FileBox Keyword and decide how to store emails (full email text plus attachment or only email attachment)\\ \\ - **File Notifications for Comments**: You can decide whether to be notified by comments on files you have access to\\ \\ |
| {{:/organisationcloud:steps:sme_26_individual_options_(.png}} | **- Individual settings:** These include the ability to turn of whether documents are versioned, whether standard folder structures are hidden, whether to hide the feedback button on the site and also whether file notification comments and versioned files view in clients are on or off.\\ \\ **- Folder Autorefresh: ** Access Anywhere can automatically discover any files and folders directly uploaded to Cloud (ie. outside of Access Anywhere). The default timeout for refresh is 24 hours. You can set it from 1 to 24 hours. \\ \\ For example, if you have Google Docs mapped to Access Anywhere and add some files directly into Google Docs in a folder called "test" and then visit this folder in Access Anywhere web or other access clients 24 hours later, what will happen is that a refresh task will be created and the folder contents will be brought up to date so that the next time you visit the folder you will see the new files. \\ \\ Note: Setting the timeout time too low can result in slowness in accessing your data.\\ \\ \\ |
| | |
| The Cloud Admin can set may options relating to the Organization Cloud from the **//My DashBoard//** sidebar link.\\ \\ These include:\\ \\ **- Account Information:** Ability to change your username, password or remove your account.\\ \\ **- Purchase Support:** If your support expires you can choose to purchase support here.\\ \\ **- Add/Remove Clouds:** You can add/remove Clouds, change the default Cloud and access individual Cloud Settings from here.\\ \\ **- Configure Back up Clouds:** You can choose to add Backup Clouds here to achieve Cloud High Availability\\ \\ - **Welcome Page Settings:** Changing the Welcome page type for all Organization Cloud Users\\ \\ - **File Chunking Options:** Deciding whether file chunking is enabled. This is useful if clouds are mapped that have limited file size upload capacities.\\ \\ - **FileBox:** FileBox also works for Individual users for a local folder called 'MyFileBox'. Here you can configure the FileBox Keyword and decide how to store emails (full email text plus attachment or only email attachment)\\ \\ - **File Notifications for Comments**: You can decide whether to be notified by comments on files you have access to\\ \\ **- Individual settings:** These include the ability to turn of whether documents are versioned when Zoho online editing is used, whether standard folder structures are hidden, whether to hide the feedback button on the site and also whether file notification comments and versioned files view in clients are on or off.\\ \\ **- Folder Autorefresh: ** Storage Made Easy can automatically discover any files and folders directly uploaded to Cloud (ie. outside of Storage Made Easy). The default timeout for refresh is 24 hours. You can set it from 1 to 24 hours. \\ \\ For example, if you have Google Docs mapped to Storage Made Easy and add some files directly into Google Docs in a folder called "test" and then visit this folder in Storage Made Easy web or other access clients 24 hours later, what will happen is that a refresh task will be created and the folder contents will be brought up to date so that the next time you visit the folder you will see the new files. \\ \\ Note: Setting the timeout time too low can result in slowness in accessing your data.\\ \\ \\ | |
| |
| |
| {{:/organisationcloud:steps:sme_29_email_template_for_m.png}} | {{:/organisationcloud:steps:sme_29_email_template_for_m.png}} |
| |
| If a file is shared using the Storage Made Easy platform (rather than via creating a link) then you are able to set time limits on the file share link. By default the template for the email a user receives for the file share is from Storage Made Easy. You can choose to have the email template as if it is from your own Organization if you edit the email template from the '**My Dashboard'** page. | If a file is shared using the Access Anywhere Platform (rather than via creating a link) then you are able to set time limits on the file share link. By default the template for the email a user receives for the file share is from Access Anywhere. You can choose to have the email template as if it is from your own Organization if you edit the email template from the '**My Dashboard'** page. |
| |
| |
| {{:/organisationcloud:steps:sme_32_firefox_plugin.png}} | {{:/organisationcloud:steps:sme_32_firefox_plugin.png}} |
| |
| A dedicated [[https://storagemadeeasy.com/clients_and_tools#Integrations|Firefox Plugin]] can be used to work with an Organization Cloud if the Firefox Browser is used. It enables batch upload and download of files as well as the ability to create Org Folder's for Cloud Admin's and to share files, make files public, get file URL's etc. You can find out more about the Firefox plugin at its Wiki page [[firefox|here]].\\ \\ If you require versions of the plugin that only work with https then please [[mailto:support@storagemadeeasy.com|contact us]]. | A dedicated [[https://storagemadeeasy.com/clients_and_tools#Integrations|Firefox Plugin]] can be used to work with an Organization Cloud if the Firefox Browser is used. It enables batch upload and download of files as well as the ability to create Org Folder's for Cloud Admin's and to share files, make files public, get file URL's etc. You can find out more about the Firefox plugin at its Wiki page [[firefox|here]].\\ \\ If you require versions of the plugin that only work with https then please [[mailto:support@nasuni.com|contact us]]. |
| |
| |
| {{:/organisationcloud:steps:sme_33_chrome_plugin.png}} | {{:/organisationcloud:steps:sme_33_chrome_plugin.png}} |
| |
| A dedicated [[https://storagemadeeasy.com/clients_and_tools#Integrations|Chrome Plugin]] can be used to work with an Organization Cloud if the Chrome Browser is the Organization Browser of choice. It is fully featured and can be a useful addition as a means of using a browser client to manager files. Further information can be found from the [[chrome|dedicated Wiki entry]] on the plugin.\\ \\ If you require versions of the plugin that only work with https then please [[mailto:support@storagemadeeasy.com|contact us]]. | A dedicated [[https://storagemadeeasy.com/clients_and_tools#Integrations|Chrome Plugin]] can be used to work with an Organization Cloud if the Chrome Browser is the Organization Browser of choice. It is fully featured and can be a useful addition as a means of using a browser client to manager files. Further information can be found from the [[chrome|dedicated Wiki entry]] on the plugin.\\ \\ If you require versions of the plugin that only work with https then please [[mailto:support@nasuni.com|contact us]]. |
| |
| |
| |
| The Mac Cloud Tools currently have no administration functionality for Cloud Administrators. They are purely native clients that consists of:\\ \\ A desktop 'Cloud' Drive\\ Desktop to Cloud Sync functionality\\ Spotlight Cloud Indexing\\ Integration with Finder for creating URL's and file locking\\ \\ Further details on the Mac Cloud Tools can be found on their dedicated Wiki entry here. | The Mac Cloud Tools currently have no administration functionality for Cloud Administrators. They are purely native clients that consists of:\\ \\ A desktop 'Cloud' Drive\\ Desktop to Cloud Sync functionality\\ Spotlight Cloud Indexing\\ Integration with Finder for creating URL's and file locking\\ \\ Further details on the Mac Cloud Tools can be found on their dedicated Wiki entry here. |
| |
| |
| ===== 36 Linux Cloud Tools ===== | |
| |
| |
| |
| {{:/organisationcloud:steps:sme_36_linux_cloud_tools.png}} | |
| |
| The Linux Cloud Tools currently have no administration functionality for Cloud Administrators. They are purely native clients that consists of:\\ \\ A desktop 'Cloud' Drive\\ Desktop to Cloud Sync functionality\\ \\ Further details on the Linux Cloud Tools can be found on their dedicated Wiki entry [[linuxcloudtools|here]]. | |
| |
| |
| ===== 37 Mobile Native Clients ===== | |
| |
| |
| |
| {{:/organisationcloud:steps:sme_37_mobile_native_client.png}} | |
| |
| Native clients exist for:\\ \\ iOS (iPhone / Ipad) Wiki link\\ Android Wiki link\\ BlackBerry Wiki link\\ Windows Phone 7 Wiki link\\ \\ Currently none of the mobile clients have Cloud File Server Administration capabilities. | |
| |
| |
| ===== 38 CloudFTP ===== | ===== 38 CloudFTP ===== |
| |
| | {{:/organisationcloud:steps:sme_38_cloudftp.png}} |
| |
| | CloudFTP adds an FTP entry point to the Clouds mapped to your Cloud File Server account for Cloud Administrators and all users. This works for Clouds that don't even natively support FTP and works with normal FTP clients. |
| |
| {{:/organisationcloud:steps:sme_38_cloudftp.png}} | More information can be found on a dedicated page [[cloudftp]]. |
| | |
| CloudFTP adds an FTP entry point to the Clouds mapped to your Cloud File Server account for Cloud Administrators and all users. This works for Clouds that don't even natively support FTP and works with normal FTP clients.\\ \\ More information can be found on a dedicated wiki entry here. | |
| |
| |
