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shared/team/folders/access/controls [2018_07_27 08:42] – created danshared/team/folders/access/controls [2020_05_11 17:57] – steven
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 #Shared Team Folder Access Controls #Shared Team Folder Access Controls
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 +{{ youtube>9J6Zr-6OjaY?medium }}
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 +####Last updated: May 11, 2020
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 The org. admin can manage access to any Shared Team Folder.  This means that he can control who has access to a Shared Team Folder, and he can grant access to himself. The org. admin can manage access to any Shared Team Folder.  This means that he can control who has access to a Shared Team Folder, and he can grant access to himself.
  
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 ##Inherited Permissions and Managed Folders ##Inherited Permissions and Managed Folders
-When a Shared Team Folder is created, either as a new folder or by converting an existing folder, any folders beneath that folder in the directory tree inherit whatever permissions are applied to that folder.  If permissions are changed on the Shared Tea Folder then the folders beneath it inherit the changes.+When a Shared Team Folder is created, either as a new folder or by converting an existing folder, any folders beneath that folder in the directory tree inherit whatever permissions are applied to that folder (but not necessarily the permission modifiers, which are discussed later in these notes).  If permissions are changed on the Shared Team Folder then the folders beneath it inherit the changes.
  
 Permissions can be changed by a user with the appropriate authority on folders that are beneath a Shared Team Folder in the directory tree.  When this happens, the folder on which permissions were changed becomes a Managed Folder.  At the moment that a folder becomes a Managed Folder it stops inheriting access permissions from the folder above it in the directory tree, and changes to the permissions on its parent folder’s permissions no longer apply to the newly created Managed Folder. Permissions can be changed by a user with the appropriate authority on folders that are beneath a Shared Team Folder in the directory tree.  When this happens, the folder on which permissions were changed becomes a Managed Folder.  At the moment that a folder becomes a Managed Folder it stops inheriting access permissions from the folder above it in the directory tree, and changes to the permissions on its parent folder’s permissions no longer apply to the newly created Managed Folder.
  
-Permission modifiers such as "Create subfolder", "Upload files", "Rename", etc. are not inherited.+A new Managed Folder allows no access to any users or roles except those granted by the user who created the Managed Folder by changing a permission.   The new Managed Folder’s default access level is copied from its parent folder at the time the Managed Folder is created and can be changed independently of the parent folder’s default access level. 
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 +##Permission Modifiers 
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 +Permission modifiers provide more granular control over permitted operations. This table summarizes the permissions modifiers: 
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 +{{ ::stf_permissions_modifiers.png?direct&400 |}} 
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 +Some modifiers are mutually exclusive: 
 +  * //Create Shared Links// and //Web View Only// cannot be used together 
 +  * Neither //Create Shared Links// nor //Web View Only// can be used with //List Only//.  
 + 
 +## Subfolder Access within Private Folder 
 + 
 +As an advanced example, how can we grant a user or group access to specific subfolders within a private subfolder? 
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 +First, grant the use "List Only" permission on any parent folders they don't have access to. This will allow the user to navigate to the subfolders they'll have access to, but not access any content. (If this is not desirable Business Groups or Shared Folders may be a better fit). If there are multiple parent folders recognize you can also use Permission Inheritance as described above. 
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 +{{ ::shared:team:folders:access:controls:parent-folder-list-permission.png?nolink |}} 
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 +Then grant access as desired for each of the subfolders. 
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 +{{ ::shared:team:folders:access:controls:subfolderacccess.png?nolink |}} 
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 +You can also disable "List Only" access for other subfolders within that parent folder (or other parent folders):
  
-A new Managed Folder allows no access to any users or roles except those granted by the user who created the Managed Folder by changing a permission.   The new Managed Folder’s default access level is copied from its parent folder at the time the Managed Folder is created and can be changed independently of the parent folder’s default access level.  +{{ ::shared:team:folders:access:controls:other-subfolders.png?nolink |}}
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