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watermarking [2018_12_13 17:34] – [Watermarking] jimwatermarking [2024_03_04 17:42] (current) steven
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 =====Watermarking===== =====Watermarking=====
 +== last updated on Aug 9, 2023 ==
  
 +Watermarking enables administrators to easily add watermarks on previews and shared files, helping them to protect against, and ultimately trace information leaks.
  
-As of November 2018the File Fabric now supports the watermarking of documents through its new Data Loss Prevention (DLP) features.  +NOTE: Watermarking can be combined with 'web view' only permissions resulting in a restrictedsecure way of providing documents for viewing only with full traceability and protections for the documents.
- +
-The File Fabric’s new DLP Watermarking feature enables Admins to easily setup watermarks on Previews and Shared Files, helping them to protect against, and ultimately trace any potential information leaks +
  
 =====How does the DLP Watermarking work?===== =====How does the DLP Watermarking work?=====
  
-The File Fabric currently supports the watermarking of files in the following situations:+Watermarking of files can be enabled for the following situations:
  
-  * Unordered List ItemFile Previewing+  * File Previewing
   * Delivery of files access via Shared URLs   * Delivery of files access via Shared URLs
  
-The Watermarking feature can be enabled for either, or both of those options.  +When watermarks are enabled, visual and non-visual stamps are added to the documents. The visual stamps it will place a document are:
-  +
-When watermarks are enabled, the File Fabric will place both visual and non-visual stamps on the documents. The visual stamps it will place a document are:+
  
   * In the centre of the document   * In the centre of the document
   * In the footer of the document   * In the footer of the document
  
-The visual watermarks are applied with translucency, which means that it does not obscure the original content. The Administrators can control both the colours, fonts and sizing of the applied visual. The visual watermark applied in the centre of the document will contain a unique reference number, which can be later used to trace the document back to the original user. The visual watermark in the footer does not contain a unique identifier, but instead contains a message that can be set by the Administrator, for example “This document is the property of AcmeCorp. Sharing is not permitted to any unauthorized persons.+The visual watermarks are applied with translucency, which means that it does not obscure the original content. The Administrators can control both the colours, fonts and sizing of the applied visual. The visual watermark applied in the centre of the document will contain a unique reference number, which can be later used to trace the document back to the original user. The visual watermark in the footer does not contain a unique identifier, but instead contains a message that can be set by the Administrator, for example “This document is the property of AcmeCorp. Sharing is not permitted to any unauthorized persons.
  
-The File Fabric also applies non-visual watermarks to the documents. These are applied as metadata to the documents and these provide tracebacks to the original user.+Non-visual watermarks are also applied to the documents. These are added as metadata to the documents providing tracebacks to the original user.
  
 Watermarks are primarily applied to PDF documents, however this can be extended to include MS Word, MS Excel and MS PowerPoint documents too. Watermarks are primarily applied to PDF documents, however this can be extended to include MS Word, MS Excel and MS PowerPoint documents too.
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 =====Setting up Watermarking===== =====Setting up Watermarking=====
  
-To enable Watermarking, first login to your File Fabric account as an Organisation Administrator. +To enable Watermarking, first login to your as an Organisation Administrator. 
  
-Then, click on the **Organization** menu and select **Policies**. From the available settings, click on DLP and you will observe the watermarking settings. Initially you will see settings like the following:+Click on the **Organization** menu and select **Policies**. From the available settings, click on DLP and you will observe the watermarking settings. Initially you will see settings like the following:
  
  
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   - Encrypt   - Encrypt
-    - When enabled, the PDFs contents will be encrypted using a unique string that the File Fabric does not retain once usedThis means that the encryption phrase is required to unlock the document for editing, and generally makes it harder for watermarking tools to remove the watermarks. +    - When enabled, the PDFs contents will be encrypted using a unique string that Access Anywhere does not retain. Since an the encryption phrase is required to unlock the document for editing this generally makes it harder for watermarking tools to remove the watermarks. 
  
 Once you have configured your desired settings you can click on the **Download watermark example** link to preview an example watermarked file with your settings. To save your settings, click **Update Policies**.  Once you have configured your desired settings you can click on the **Download watermark example** link to preview an example watermarked file with your settings. To save your settings, click **Update Policies**. 
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 Your watermark settings will be applied to the current folder and all of its subfolders.  Your watermark settings will be applied to the current folder and all of its subfolders. 
 +
 +Access Anywhere supports previewing of documents like Word, Excel and PowerPoint through different viewers. The [[:previewing:office-previewer]] is a self hosted previewer that, if enabled and configured, can also be used in conjunction with the watermarking feature to watermark previews of Word, Excel or PowerPoint files. Once you have configured your Internal Document Preview, there are no additional configuration changes you need to make in order for the watermarking to take effect. This document does not cover the configuration of the internal document previewer. 
  
 =====Testing Previews===== =====Testing Previews=====
  
-To test the Preview watermarking, either select a PDF or upload a new one into the directory we enabled watermarking for. Once the preview loads, you will see a watermarked file like the following:+To test the  watermarking of previews, either select a PDF or upload a new one into the directory we enabled watermarking for. Once the preview loads, you will see a watermarked file like the following:
  
 {{ :wiki:watermarking4.png?500 |}} {{ :wiki:watermarking4.png?500 |}}
  
-The File Fabric supports previewing of documents like Word, Excel and PowerPoint through different viewers. The **Internal Document Previewer** is a self hosted previewer provided by the File Fabric, that if enabled and configured, can also be used in conjunction with the watermarking feature to watermark previews of Word, Excel or PowerPoint files as well. Once you have configured your **Internal Document Preview**, there are no additional configuration changes you need to make in order for the watermarking to take effect. This document does not cover the configuration of the internal document previewer.  
  
 =====Testing Shared PDF Watermarking===== =====Testing Shared PDF Watermarking=====
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 =====Tracing Watermarked Files===== =====Tracing Watermarked Files=====
  
-If you are in a situation where you need to trace a watermarked file back to the person that distributed it, the File Fabric provides an interface to lookup the watermark codes. +If you are in a situation where you need to trace a watermarked file back to the person that distributed it, Access Anywhere provides an interface to lookup the watermark codes. 
 Given you have the unique watermark code, under the **Organization** menu, select **Audit Event Logs**. From this screen, click on the **Watermarking Logs** link at the top.  Given you have the unique watermark code, under the **Organization** menu, select **Audit Event Logs**. From this screen, click on the **Watermarking Logs** link at the top. 
 From this screen you can search for matching stamps and correlate that back to the user that initially previewed or shared the file. From this screen you can search for matching stamps and correlate that back to the user that initially previewed or shared the file.