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businessgroupsharing [2018_01_30 19:51] – steven | businessgroupsharing [2019_07_24 22:47] – [Business Group Workspaces] steven | ||
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- | ====== | + | ====== |
- | Groups | + | Business |
- | Do not confuse this feature | + | This feature |
Works with: | Works with: | ||
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{{:/ | {{:/ | ||
- | Groups | + | Business Group Workspaces enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created. |
- | This means if you have some files stored on DropBox | + | This means if you have some files stored on Dropbox |
- | ===== 2 Groups Workspaces Management (web) ===== | + | ===== 2 Business |
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- | Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the Groups | + | Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *Groups* Tab. Here new Business |
- | Until a user confirms | + | Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select |
===== 3 Creating Private Groups (web only) ===== | ===== 3 Creating Private Groups (web only) ===== | ||
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File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link. | File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link. | ||
- | If the user has integrated Twitter with their Storage Made Easy Account it is possible they can also get a Twitter direct message or an SMS informing them of the new files share. For corporate accounts it is possible to receive a direct SMS if the SMS gateway integration functionality has been requested.\\ \\ | + | If the user has integrated Twitter with their Storage Made Easy Account it is possible they can also get a Twitter direct message or an SMS informing them of the new files share. For corporate accounts it is possible to receive a direct SMS if the SMS gateway integration functionality has been requested. |
===== 8 Sharing files using Rules (web only) ===== | ===== 8 Sharing files using Rules (web only) ===== | ||
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- | Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client.\\ \\ The way this works is as follows: | + | Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client. |
+ | |||
+ | The way this works is as follows: | ||
1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) | 1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) | ||
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Creating and Managing Groups Workspaces is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/ | Creating and Managing Groups Workspaces is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/ | ||
+ | ===== 11 Configuring Groups Workspaces ===== | ||
+ | |||
+ | Groups workspaces must be enabled: | ||
+ | 1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. | ||
+ | 2. By An Organization Administrator. See Organization > Policies |