| Both sides previous revisionPrevious revisionNext revision | Previous revisionNext revisionBoth sides next revision |
| businessgroupsharing [2019_07_24 22:15] – renamed to Business Groups consistent with policues steven | businessgroupsharing [2019_07_24 22:47] – steven |
|---|
| ====== Business Group Workspaces ====== | ====== Business Groups ====== |
| |
| Business Group Workspaces enables users to create a shared workspace area (akin to an e-room or a data view) to share files with external users or users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this. | Business Groups enables users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this. |
| |
| Do not confuse this feature with shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Groups WorkSpaces for other team users they exits outside of the team folder permissions model and the only permission that can be applied are to view or view/submit. | This feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Business Groups for other team users they exist outside of the team folder permissions model. and the only permissions that can be applied are to view or view/submit. |
| |
| Works with: | Works with: |
| Business Group Workspaces enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created. | Business Group Workspaces enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created. |
| |
| This means if you have some files stored on DropBox or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content. | This means if you have some files stored on Dropbox or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content. |
| |
| ===== 2 Business Groups Workspaces Management (web) ===== | ===== 2 Business Groups Workspaces Management (web) ===== |
| {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}} | {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}} |
| |
| Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the Groups Workspaces Tab. Here new Groups can be added and users invited to participate. | Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *Groups* Tab. Here new Business Groups can be added and users invited to participate. |
| |
| Until a user confirms the view will show that a user's invitation is still outstanding . It is possible to highlight the user and re-invite if this invitation remains outstanding for a period of time. | Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select the user and re-invite them if the invitation remains outstanding for a period of time. |
| |
| ===== 3 Creating Private Groups (web only) ===== | ===== 3 Creating Private Groups (web only) ===== |
| ===== 11 Configuring Groups Workspaces ===== | ===== 11 Configuring Groups Workspaces ===== |
| |
| Groups workspaces can be enabled by the Appliance Administrator (appladmin). See Settings > Site Functionality. | Groups workspaces must be enabled: |
| | 1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. |
| | 2. By An Organization Administrator. See Organization > Policies |
