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| Both sides previous revisionPrevious revisionNext revision | Previous revisionNext revisionBoth sides next revision | ||
| businessgroupsharing [2020_05_30 15:26] – jim | businessgroupsharing [2020_05_30 15:29] – [8 Sharing files using Rules (web only)] jim | ||
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| ====== Business Group WorkSpaces ====== | ====== Business Group WorkSpaces ====== | ||
| - | Business Group WorkSpaces enable users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http:// | + | Business Group WorkSpaces enable users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http:// |
| This Business Groups feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/ | This Business Groups feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/ | ||
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| Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client. | Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client. | ||
| - | The way this works is as follows: | + | The way this works is as follows: |
| - | 1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) | + | 1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) |
| - | 2. Navigate to the groups tab, click on the relevant group you wish to share content with, and then click '+ Auto Rule'. | + | 2. Navigate to the groups tab, click on the relevant group you wish to share content with, and then click '+ Auto Rule' |
| - | 3. Add the conditions on which you want to share files form this folder. Conditions can be based on file name, extension, or description or all three. Enter the string you wish to search on. | + | 3. Add the conditions on which you want to share files form this folder. Conditions can be based on file name, extension, or description or all three. Enter the string you wish to search on. \\ \\ |
| - | 4. Choose whether you wish to also have sub folders checked. | + | 4. Choose whether you wish to also have sub folders checked. |
| - | 5. Click add rule. | + | 5. Click add rule. \\ \\ |
| Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. | Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. | ||
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| ===== 11 Configuring Business Group workspaces ===== | ===== 11 Configuring Business Group workspaces ===== | ||
| - | Business Groups must be enabled: | + | Business Groups must be enabled: |
| - | 1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. | + | 1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. |
| 2. By An Organization Administrator. See Organization > Policies | 2. By An Organization Administrator. See Organization > Policies | ||