Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
businessgroupsharing [2018_02_02 23:57]
steven [11 Configuring Groups Workspaces]
businessgroupsharing [2019_07_24 22:49] (current)
steven
Line 1: Line 1:
-====== ​Group Workspaces ​======+====== ​Business Groups ​======
  
-Groups ​Workspaces ​enables users to create a shared workspace area (akin to an e-room or a data view) to share files with external ​users or users. Note that [[http://​blog.storagemadeeasy.com/​introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/​|DropFolders]] can also be used as an alternative to this.+Business ​Groups enables users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http://​blog.storagemadeeasy.com/​introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/​|DropFolders]] can also be used as an alternative to this.
  
-Do not confuse this feature ​with shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/​useraccesscontrols|permissions can be applied]]. Although it is possible to create Groups ​WorkSpaces ​for other team users they exits outside of the team folder permissions model and the only permission ​that can be applied are to view or view/​submit.+This feature ​is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/​useraccesscontrols|permissions can be applied]]. Although it is possible to create ​Business ​Groups for other team users they exist outside of the team folder permissions modeland the only permissions ​that can be applied are to view or view/​submit.
  
 Works with: Works with:
Line 9: Line 9:
   * Personal Lifetime and Personal Business Accounts   * Personal Lifetime and Personal Business Accounts
   * Cloud File Server Accounts   * Cloud File Server Accounts
-  * Enterprise Cloud Appliance (if Group Workspaces ​is configured)+  * Enterprise Cloud Appliance (if Business Groups ​is configured)
  
-===== 1 About Group Workspaces ​=====+===== 1 About Business Groups ​=====
  
 {{:/​businessgroupsharing:​steps:​sme_1_about_business_group.png}} {{:/​businessgroupsharing:​steps:​sme_1_about_business_group.png}}
  
-Groups ​Workspaces ​enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created.+Business ​Groups enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created.
  
-This means if you have some files stored on DropBox ​or in email or on FTP, or wherever they reside you can easily group different files and easily share these   with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content.+This means if you have some files stored on Dropbox ​or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content.
  
-===== 2 Groups ​Workspaces ​Management (web) =====+===== 2 Business ​Groups Management (web) =====
  
 {{:/​businessgroupsharing:​steps:​sme_2_business_groups_mana.png}} {{:/​businessgroupsharing:​steps:​sme_2_business_groups_mana.png}}
  
-Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the Groups ​Workspaces ​Tab. Here new Groups can be added and users invited to participate.+Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *GroupsTab. Here new Business ​Groups can be added and users invited to participate.
  
-Until a user confirms ​the view will show that a user's invitation is still outstanding . It is possible to highlight ​the user and re-invite if this invitation remains outstanding for a period of time.+Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select ​the user and re-invite ​them if the invitation remains outstanding for a period of time.
  
 ===== 3 Creating Private Groups (web only) ===== ===== 3 Creating Private Groups (web only) =====
Line 57: Line 57:
 File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link. File can be shared using any web, mobile, or desktop access client. When you share a file with a group, you then choose the group that you wish to share the files with. Once you have chosen this, each member of the groups receives an email with the new files link.
  
-If the user has integrated Twitter with their Storage Made Easy Account it is possible they can also get a Twitter direct message or an SMS informing them of the new files share. For corporate accounts it is possible to receive a direct SMS if the SMS gateway integration functionality has been requested.\\ \\+If the user has integrated Twitter with their Storage Made Easy Account it is possible they can also get a Twitter direct message or an SMS informing them of the new files share. For corporate accounts it is possible to receive a direct SMS if the SMS gateway integration functionality has been requested. 
  
 ===== 8 Sharing files using Rules (web only) ===== ===== 8 Sharing files using Rules (web only) =====
Line 63: Line 64:
 {{:/​businessgroupsharing:​steps:​sme_8_sharing_files_using_.png}} {{:/​businessgroupsharing:​steps:​sme_8_sharing_files_using_.png}}
  
-Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client.\\ \\ The way this works is as follows:+Rather than explicitly sharing content files can be automatically shared using rules. This is a very powerful mechanism to immediately share files as soon as they are added, from any web / desktop / or mobile access client. 
 + 
 +The way this works is as follows:
  
 1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files) 1. Open the File Manager and click on the folder from which you want to set up automatic sharing (in the above example this is set to DropBox files)
Line 77: Line 80:
 Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email.
  
-===== 9 Groups ​Workspaces ​Management (windows) =====+===== 9 Business ​Groups Management (windows) =====
  
 {{:/​businessgroupsharing:​steps:​sme_9_business_groups_mana.png}} {{:/​businessgroupsharing:​steps:​sme_9_business_groups_mana.png}}
  
-Groups ​Workspaces ​can also be managed using the windows ​Cloud DashBoard. Here Groups Workspaces ​can be setup and also users invited.+Business ​Groups ​workspaces ​can also be managed using the Windows ​Cloud Dashboard. Here groupss ​can be setup and also users invited.
  
 ===== 10 Groups Workspaces Management Mobile ===== ===== 10 Groups Workspaces Management Mobile =====
Line 87: Line 90:
 {{:/​businessgroupsharing:​steps:​sme_10_business_groups_mana.png}} {{:/​businessgroupsharing:​steps:​sme_10_business_groups_mana.png}}
  
-Creating and Managing Groups ​Workspaces ​is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/​byod|bring your own device policy]].+Creating and Managing ​Business ​Groups is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/​byod|bring your own device policy]].
  
-===== 11 Configuring ​Groups Workspaces ​=====+===== 11 Configuring ​Business Group workspaces ​=====
  
-Groups ​workspaces can be enabled ​by the Appliance Administrator (appladmin). See Settings > Site Functionality.+Business ​Groups ​must be enabled
 +1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. 
 +2. By An Organization Administrator. See Organization > Policies