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| cloudfilemanager [2021_05_20 15:20] – smeadmin | cloudfilemanager [2021_06_15 07:46] – dan |
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| ====== Cloud File Manager ====== | ====== Web File Manager ====== |
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| | == last updated on: xxxx, 2021 == |
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| ===== 1 Virtual Cloud File Manager ===== | ===== 1 File Manager ===== |
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| {{:/cloudfilemanager:steps:sme_1_virtual_cloud_file_m.png}} | {{:/cloudfilemanager:steps:sme_1_virtual_cloud_file_m.png}} |
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| The Enterprise File Fabric's Web File Manager provides end-users and administrators with access to the various Providers you have integrated with the solution. Where multiple providers are connected, the Web File Manager delivers a single pane of glass view. | The Enterprise File Fabric's Web File Manager provides end-users and administrators with access to the files and folders stored on the various Providers that are connected t the File Fabric. Where two or more providers are connected and visible, the Web File Manager treats each as a top level directory in the root of the File Fabric's virtual file system. |
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| The Web File Manager is available for all major browsers and operating systems. | The Web File Manager is available for all major browsers and operating systems. |
| {{:/cloudfilemanager:steps:sme_2_file_space.png}} | {{:/cloudfilemanager:steps:sme_2_file_space.png}} |
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| Hovering over the "i" icon in the File Manager shows SME clouds usage information. Hovering over over the 'total space used' when this is visible shows the storage status of al mapped clouds.. | Clicking on the "i" icon in the File Manager shows SME clouds usage information. The information that is shown depends on whether the user is an org. admin or an org. member. For an org. admin the info pane looks like this: |
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| | Hovering over over the 'total space used' when this is visible shows the storage status of al mapped clouds.. |
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| {{:/cloudfilemanager:steps:sme_5_uploading_files.png}} | {{:/cloudfilemanager:steps:sme_5_uploading_files.png}} |
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| Click on upload an choose to upload a single file or choose batch upload if more than one file is to be uploaded. | Click on upload and choose to upload a single file or choose batch upload if more than one file is to be uploaded. |
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| {{:/cloudfilemanager:steps:sme_6_encrypting_files.png}} | {{:/cloudfilemanager:steps:sme_6_encrypting_files.png}} |
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| You may wish to add additional security to certain files. When you upload files via the File Manager you have the option to choose for the file to be encrypted. This means that you enter a password that only you know that is used to encrypt the file. This password is not stored on the Storage Made Easy servers so if you forget it you will also not be able to access the file!\\ \\ Files are encrypted using AES SHA1 256 bit encryption.\\ \\ Also if you share the file you will also need to share the password for users to be able to view it. | You may wish to add additional security for some files. When you upload files via the File Manager you have the option to choose for the file to be encrypted. This means that you enter a phrase that only you know that is used to encrypt the file. This phrase is not stored on the Storage Made Easy servers so if you forget it you will also not be able to read the file!\\ \\ Files are encrypted using AES SHA1 256 bit encryption.\\ \\ If you share the file you will also need to share the encryption for users to be able to read the file. |
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| {{:/cloudfilemanager:steps:sme_7_ho_to_tell_if_a_file.png}} | {{:/cloudfilemanager:steps:sme_7_ho_to_tell_if_a_file.png}} |
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| You can easily tell if a file is encrypted by looking at the file information section in the preview sidebar. | You can easily tell if a file is encrypted by looking at the file information section in the info sidebar. |
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| {{:/cloudfilemanager:steps:sme_8_accessing_encrypted_.png}} | {{:/cloudfilemanager:steps:sme_8_accessing_encrypted_.png}} |
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| Whenever a user who receives a shared link tries to download or access a file that is encrypted, or is password protected, he will be brought to a screen that asks him to enter the file password. On successfully entering this password he will be able to download the file. | Whenever a user who receives a shared link tries to download or access a file that is encrypted or is password protected, he will be brought to a screen that asks him to enter the file password. On successfully entering the password or encryption phrase he will be able to download the file. |
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| {{:/cloudfilemanager:steps:sme_9_file_upload_and_loca.png}} | {{:/cloudfilemanager:steps:sme_9_file_upload_and_loca.png}} |
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| The "file info" shows detailed information about the file, including shared links, whether the file is encrypted and whether it is locked. It also includes other governance data such as File GEO location information, which includes the IP address and also the City and Country from where the File was uploaded which could be important for certain legislation scenarios. | The "file info" shows detailed information about the file, including shared links, whether the file is encrypted and whether it is locked. It also includes other governance data such as File GEO location information, which includes the IP address and also the city and country from where the file was uploaded. |
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| ===== 14 Trash View ===== | ===== 14 Trash view ===== |
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| {{:/cloudfilemanager:steps:sme_14_trash_view.png}} | {{:/cloudfilemanager:steps:sme_14_trash_view.png}} |
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| The Trash icons on the File Manager are visible when you navigate to the Trash icon in the folder tree. If you have not clicked on the Trash icon you will not see the Trash options in the File Manager toolbar. | The Trash view on the File Manager is visible when you navigate to the Trash icon in the folder tree. If you have not clicked on the Trash icon you will not see the Trash options in the File Manager toolbar. |
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| **Restore all:** Restore all items from Trash to original locations | **Restore all:** Restore all items from Trash to original locations |
| Right clicking on individual files enables individual files to be deleted or restored. | Right clicking on individual files enables individual files to be deleted or restored. |
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| Until a file is removed from Trash it will still exist in a .trash folder on the Cloud that it resides. | Until a file is removed from Trash it will still exist in a .trash folder on the same storage as the original file. |
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| Files that are is | ===== 15 Business Groups Workspace ===== |
| ===== 15 Business Groups WorkSpace ===== | |
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| {{:/cloudfilemanager:steps:sme_15_business_groups_work.png}} | {{:/cloudfilemanager:steps:sme_15_business_groups_work.png}} |
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| You can think of a business group as a virtual workspace where you can share content with colleagues and friends. Whenever you add new files to a business group, they get shared to all the members of the group members automatically. There is no need for you to share each file again to a set of email addresses.\\ \\ If a new member joins your work team just add him/her to your business group and he/she can see all the files that are there. You are able to set different permissions for each of the members in your workspace which enables them just to view files or to be able collaborate and upload files You can also share folders as well as files with your business group.\\ \\ For Organization Cloud Users business groups represent a way to interact with external companies or users, the same way they do with Organization folders.\\ \\ **Group Actions**\\ \\ **Refresh -** Refresh the group view\\ \\ **Create new Group -** Create a new business Group. A business group is name for a group of people whom you invite to share content. You can enable user to only view content or upload their own content. You can also choose whether users can see each other or not when you create the business group. When any content is shared with the group all users receive an email telling them about the new files that have been shared with the group.\\ \\ **Edit Group -** Enables you to edit an existing business group.\\ \\ **Delete Group -** Deletes an existing business group and all its users.\\ \\ **Invite user -** Invite a user to be a member of a business group. The user will receive an email asking them to be come a member of your name business group.\\ \\ **Unsubscribe User -** Unsubscribes a current user from a business group.\\ \\ **Repeat Invitation -** Send a repeat invitation to a business group member (if they have not accepted the prior invitation you may want to use this)\\ \\ **Edit user permissions -** Edit the user permissions for the business group of which they are a member.\\ \\ **Request a file -** Enables a group admin to request a file from a user. An email is generated asking a user to send a specific file to the group\\ \\ **Add auto-sharing rule -** Auto-sharing rules are rules that can be applied to directories. The directory location is taken from the directory that you have highlighted, or are in, before moving to Groups->Add Auto-Sharing rule.\\ \\ An auto-sharing rule tracks changes to files the directory you nominate (and sub directories if you nominate this) based on a number of different conditions that you choose. The conditions are file extension, file name or file description. If you chose .doc for example and a new file of type doc is added you will receive an email letting you know this. If you choose a specific file name and a revision is done to this file you will receive an email letting you know etc.\\ \\ **Show auto-sharing rules:** Show any auto-sharing rules that already exist and enables you to edit them.\\ \\ The following sections will look at some of the options in a little more detail | You can think of a business group as a virtual workspace where you can share content with colleagues and friends. Whenever you add new files to a business group, they get shared to all the members of the group members automatically. There is no need for you to share each file again to a set of email addresses.\\ \\ If a new member joins your work team you can add him/her to your business group and he/she can see all the files that are there. You are able to set different permissions for each of the members in your workspace which enables them just to view files or to be able upload files You can also share folders as well as files with your business group.\\ \\ Business groups give organizations a way to collaborate with external companies or users, similar to what Shared Team Folders provide for collaborating with org. member.\\ \\ **Group Actions**\\ \\ **Refresh -** Refresh the group view\\ \\ **Create new Group -** Create a new business Group. A business group is name for a group of people whom you invite to share content. You can enable user to only view content or upload their own content. You can also choose whether users can see each other or not when you create the business group. When any content is shared with the group all users receive an email telling them about the new files that have been shared with the group.\\ \\ **Edit Group -** Enables you to edit an existing business group.\\ \\ **Delete Group -** Deletes an existing business group and all its users.\\ \\ **Invite user -** Invite a user to be a member of a business group. The user will receive an email asking them to be come a member of your name business group.\\ \\ **Unsubscribe User -** Unsubscribes a current user from a business group.\\ \\ **Repeat Invitation -** Send a repeat invitation to a business group member (if they have not accepted the prior invitation you may want to use this)\\ \\ **Edit user permissions -** Edit the user permissions for the business group of which they are a member.\\ \\ **Request a file -** Enables a group admin to request a file from a user. An email is generated asking a user to send a specific file to the group\\ \\ **Add auto-sharing rule -** Auto-sharing rules are rules that can be applied to directories. The directory location is taken from the directory that you have highlighted, or are in, before moving to Groups->Add Auto-Sharing rule.\\ \\ An auto-sharing rule tracks changes to files the directory you nominate (and sub directories if you nominate this) based on a number of different conditions that you choose. The conditions are file extension, file name or file description. If you chose .doc for example and a new file of type doc is added you will receive an email letting you know this. If you choose a specific file name and a revision is done to this file you will receive an email letting you know etc.\\ \\ **Show auto-sharing rules:** Show any auto-sharing rules that already exist and enables you to edit them.\\ \\ The following sections will look at some of the options in a little more detail |
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