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externalorgmembers [2019_11_22 14:43]
jim
externalorgmembers [2021_07_21 11:15] (current)
jim
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-====== External ​Parties as Org. Members ​======+====== External ​Guest Users ======
 == last updated Nov. 14, 2019 == == last updated Nov. 14, 2019 ==
  
-The File Fabric provides many ways to share data with external users, such as Business Group Workspaces:+The File Fabric provides many ways to share data with external users that are not part of a Company or Team, such as Business Group Workspaces:
  
 [[businessgroupsharing|https://​docs.storagemadeeasy.com/​businessgroupsharing [[businessgroupsharing|https://​docs.storagemadeeasy.com/​businessgroupsharing
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-but in some situations an organisation ​may wants to share files with external parties using shared team folders. When this is done the Org. Admin can make the external ​parties ​domain members by adding them as users and restrict ​their privileges so they can do little except access the files that are being shared with them. Here are some points to consider if you adopt this approach:+but in some situations an organization ​may wants to share files with external parties using shared team folders. When this is done the Org. Admin can make the external ​users domain members by adding them as users and restricting ​their access ​privileges so they can do little except access the files that are being shared with them. Here are some points to consider if this approach ​is adopted:
  
-  * The Member role is assigned automatically to each member that is added to the organisation. ​ In most cases this assignment should be removed for the external parties. ​ That way if a shared folder owner wants to grant access to all internal members of the organization,​ access can be granted to the Members role and exclude the external parties.+  * The Member role is assigned automatically to each member that is added to an organisation. ​ In most cases this assignment should be removed for the external parties. ​ That way if a shared folder owner wants to grant access to all internal members of the organization,​ access can be granted to the Members role and exclude the external parties.
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-  * Unless ​you want to allow the external parties to store files on your storage ​you should establish the smallest possible storage quota (one MB) for these users+  * Unless ​it is intended ​to allow the external parties to store files on company ​storage ​the File Fabric Admin should establish the smallest possible storage quota (one MB) for external ​users.
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-  * You may want to block access to the File Fabric by the external parties through some or all of the supported client program types (devices). ​ Note that access via at least one device type is needed so the external parties can access the shared folders.+
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 +  * A Company may want to block external user access to the File Fabric by restricting some or all of the supported client Apps.  Note that access via at least one App / client is needed so the external parties can access the shared folders.
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 +* A Company can choose to restrict access to an IP address on a per user basis so that external users can only access the File Fabric through that IP address. This could be done on a per session basis if required.
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 The Org. Admin can control all settings from the “Organization staff > Edit User” page. The Org. Admin can control all settings from the “Organization staff > Edit User” page.