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filesharing [2020_04_17 12:41] – jimfilesharing [2020_04_17 16:12] – [Web File Sharing] jim
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-====== File Sharing ======+====== File Sharing Options ======
  
 This section will cover the different ways that files can be shared from the File Fabric Platform. The File Fabric enables secure private, public, encrypted or managed file sharing for any file from any storage account that it has under management. This section will cover the different ways that files can be shared from the File Fabric Platform. The File Fabric enables secure private, public, encrypted or managed file sharing for any file from any storage account that it has under management.
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 The links are available until either they are explicitly removed, or time out if time expiry options are set. The links are available until either they are explicitly removed, or time out if time expiry options are set.
  
-Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static or time expired will depend on the provider implementation but users are notified as to the options within the link share box.+Link creation and access is audited and logged, accessible to Administrators from the Audit log viewer. \\ \\
  
-{{:/filesharing:steps:sme_s3directlink.png}}+{{::screenshot_2020-04-17_at_13.55.33.png?600|}} \\ \\ 
 + 
 +Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static or time expired will depend on the provider implementation but users are notified as to the options within the link share box. Note that such direct links are not audited on access. \\ \\ 
 + 
 +{{::screenshot_2020-04-17_at_13.53.19.png?600|}} \\ \\
  
 Please refer to the below video for more information on sharing files from the web file manager. Please refer to the below video for more information on sharing files from the web file manager.
  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files+If passwords are set then users who access the links are prompted for a password: \\ \\
  
 +{{::screenshot_2020-04-17_at_17.05.45.png?600|}}
  
  
-===== Public Files Sharing ===== 
  
 +===== Public File Sharing =====
  
 +The Administrator of the File Fabric can set in the File Sharing Policies whether users have the option to share files publicly. This is set to off by default. \\ \\
  
-{{:/filesharing:steps:sme_4_public_files_sharing.png}}+{{::screenshot_2020-04-17_at_14.05.29.png?600|}} \\ \\
  
-Each user has their own public files page. Any files that are set to public can be access from this page and the url shared. The URL will take the form of:\\ \\ /users/username\\ \\ Public file sharing can be combined with encryption so that any files that are shared in this way would need a password to access.\\ \\ Remember if you make a file public in this way it will be accessible to everyone on the internet.\\ \\ When you make files public you can also share them from an RSS feed or an iPHone web App.\\ \\ Please refer to our [[https://storagemadeeasy.com/terms/|terms of use]] with regards to copyright material. Further information public file sharing can be found on our wiki [[publiccloudfiles|here]].\\ \\ **NB  ** **Cloud File Servers Users:** : Organization Folders do not have the option for files to be made public and it is possible for your Cloud Admin to turn off Public file sharing altogether.+If turned on then a user can choose to share a file to their public files page which is also accessible as an RSS feed. \\ \\
  
-===== Tablet / Mobile Sharing =====+{{::screenshot_2020-04-17_at_14.00.04.png?600|}} \\ \\
  
-{{:/filesharing:steps:sme_6_tablet___mobile_shar.png}}+Any files that are set to public can be accessed from the users public files page and the url shared. \\ \\
  
-Mobile / Tablet devices have the same sharing options as the Web: +{{::screenshot_2020-04-17_at_14.00.21.png?600|}} \\ \\ 
-  * Share over email + 
-  * Managed file sharing with link expiry +Note that Public file sharing can be combined with encryption so that any files that are shared in this way would then still require a password to access. 
-  * Share to collaboration groups + 
-  * Obtain URL links +If files are made public in this way and the File Fabric is publicly available on the internet. 
-  * Share over Twitter+ 
 +Public files are useful for files that can be publicly available from a Company such as White Papers or help documentation, and the RSS feeds can, for example, be used in a footer of an email. 
 + 
 +===== Tablet / Mobile Sharing ===== 
 + 
 +Mobile / Tablet devices have the same sharing options as the Web interface and are audited in the same way.
  
 For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below): For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below):
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   * [[blackberry#step8|BlackBerry]]   * [[blackberry#step8|BlackBerry]]
   * [[windowsphone7#step6|Windows Phone]]   * [[windowsphone7#step6|Windows Phone]]
-  +
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files+
  
  
 ===== Desktop file sharing ===== ===== Desktop file sharing =====
  
-{{:/filesharing:steps:sme_7_desktop_file_sharing.png}} 
  
 Desktop Apps also have the same sharing options as the Web: Desktop Apps also have the same sharing options as the Web:
-  * Share over email +
-  * Managed file sharing with link expiry +
-  * Share to collaboration groups +
-  * Obtain URL links +
-  * Share over Twitter+
    
 For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below): For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below):
 +
   * [[windowstools#step21|Windows access client file sharing]]   * [[windowstools#step21|Windows access client file sharing]]
   * [[maccloudtools#step18|Mac access client file sharing]]   * [[maccloudtools#step18|Mac access client file sharing]]
   * [[linuxcloudtools|Linux access client file sharing]]   * [[linuxcloudtools|Linux access client file sharing]]
-  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files\\ 
  
  
-===== File Fabric Sharing Options =====+===== Encrypted File Sharing ===== 
 + 
 +When storage provider level encryption is set then all storage is encrypted in flight prior to being stored on the private or public storage system. This is transparent to end users and to users who access shared links. 
 + 
 +The File Fabric can also be configured for per file, or folder encryption, in which Files can be strongly encrypted using FIPS certified AES encryption. This  configuration is done by the Administrator in the encryption policy settings. 
 + 
 +{{::screenshot_2020-04-17_at_14.26.20.png?600|}}
  
-{{ :/filesharing:steps:sme_8_cloud_file_server_sh.png }}+When this is turned on for users they can choose an encryption phrase for the file being uploaded t**hat is not stored on the server** and must be remembered by the end user.   \\ \\
  
-Business Users who use our Cloud File Server can choose to share files by [[organisationcloud#step7|setting up]] Organization Folders from the either of the web file managers or [[organisationcloud#step8|converting]] existing public Cloud folders from clouds such as Google Docs etc, into company wide share folders. Once shared folders have been setup, all users of the Cloud automatically see the folders and their content on next login if they have been set the correct access permissions (default access permissions are full access).+When such files are shared the end user trying to access the shared link is prompted for a password similar to a password protected file. If the correct password is provided then the files is decrypted and downloaded. \\ \\
  
-Other file sharing options can be controlled by the Cloud Admin for all users of the Cloud File Server and restrictions can be enforced on file sharing.+{{::screenshot_2020-04-17_at_17.07.07.png?600|}} \\ \\
  
 ===== File / Folder Permalinks ===== ===== File / Folder Permalinks =====
  
-A permalink or permanent link is a URL for a web page that does not change over time. File and Folder permalinks can be created from within the Web File Manager and shared or used as regular web links. Since the links are specific only to the folder, not to the user sharing or receiving the link, they are ideal for intranets and wikis. \\ \\+A permalink or permanent link is a URL for a web page that does not change over time. File and Folder permalinks are similar in concept and can be created from within the Web File Manager and shared to to other users of the File Fabric Domain or tenant.  When a user clicks on the link, if they are logged in and have permission, they will be taken to the folder or can access the file. If not logged in the user will be prompted to authenticate before access. \\ \\
  
 {{ youtube>an_gS5mbPPk?medium }} \\ \\ {{ youtube>an_gS5mbPPk?medium }} \\ \\
  
-Clicking a folder permalink will show the target folder within the web File Manager. It works great from desktop or mobile devices. A user must have permission to browser the folder. They will be prompted to log in if required.+Permalinks are ideal for internal intranets or wikis and promote internal team collabaration.
  
  
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