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filesharing [2020_04_17 16:10] – jimfilesharing [2024_03_18 20:57] – [Share with a Microsoft Team] steven
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 +# File Sharing - Shared Links
  
 +This page describes sharing files and folders through the File Manager web application. Files and folders can also be shared through the [[:windowstools|Windows]] and [[:macapps:clouddrive#file_and_folder_share_links|Mac]] desktop applications.
  
 +Nasuni Access Anywhere allows users to share files or folders with internal and external users securely. Share links can be created with specific settings that enable authentication, expiration, and editing capabilities. When a user clicks a link, depending on its settings, they may be asked to log in, provide a verification code, or simply be able to view or download a file from their browser. When a recipient receives a link, the file or folder displays under their [[:sharedwithme|]] folder.
  
 +## Permalinks
  
-====== File Sharing Options ======+If another user has access to the same file or folder, you can send them a permalink (permanent link). Permalinks direct a logged-in user to a specific folder or file within the File Manager. 
 +To copy a permalink, right-click over a file and select **Copy permalink to your clipboard**.
  
-This section will cover the different ways that files can be shared from the File Fabric Platform. The File Fabric enables secure private, public, encrypted or managed file sharing for any file from any storage account that it has under management.+{{ :filesharing:filesfolders1.png?600 |}} 
 +### Share with a Microsoft Team
  
-===== Web File Sharing =====+The Share to Team feature for Microsoft Teams allows permalinks to be posted to Microsoft Teams directly from the File Manager. When a permalink is clicked, the web application opens, highlighting the file or folder.
  
-{{::screenshot_2020-04-17_at_13.29.00.png?600|}} \\ \\+//**Note**: This feature requires an Access Anywhere login//.
  
-Files can easily be securely shared from the web file manager by clicking on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options.+To share a file with a Microsoft Team, follow these steps.
  
-Note that when emailing file links directly from the File Fabric, specific templates can be setup by an Administrator from the Branding Policies page. +1 - Locate the file you want to share and click the selector box next to it. 
  
-Passwords can be set on file links and additionally time expiry options and download limits, to prevent for example a file being downloaded and then forwarded onto another person. +2 - Click **Share**, followed by **Share to Team**.
  
-The links are available until either they are explicitly removed, or time out if time expiry options are set.+{{ :filesharing:filesfolders2.png?600 |}}
  
-Link creation and access is audited and logged, accessible to Administrators from the Audit log viewer. \\ \\+3 - Sign into Microsoft Teams.
  
-{{::screenshot_2020-04-17_at_13.55.33.png?600|}} \\ \\+4 - Under the **Share to** field, specify the MS Teams members that can access the file.
  
-Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static or time expired will depend on the provider implementation but users are notified as to the options within the link share box. Note that such direct links are not audited on access. \\ \\+{{ :filesharing:filesfolders3.png?600 |}}
  
-{{::screenshot_2020-04-17_at_13.53.19.png?600|}} \\ \\+5 - Click **Share**.
  
-Please refer to the below video for more information on sharing files from the web file manager. 
  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files+## Shared Links 
 +### Sharing Files and Folders
  
 +To share a file or folder by URL or email with specific people, follow these steps.
  
 +1. Locate the file or files you want to share and click the selector box next to each file. Alternatively, select a folder from the list on the left navigation tree. 
  
-===== Public File Sharing =====+2. Click **Share**, followed by **By URL or Email**. 
  
-The Administrator of the File Fabric can set in the File Sharing Policies whether users have the option to share files publicly. This is set to off by default. \\ \\+3. Choose who can access the file or folder and your link security preferences using the following fields and options. 
  
-{{::screenshot_2020-04-17_at_14.05.29.png?600|}} \\ \\+//**Note**: Security features denoted with a triangle and exclamation point are flagged as mandatory by your organization//. 
  
-If turned on then a user can choose to share a file to their public files page which is also accessible as an RSS feed. \\ \\+a. **Who can access**: Specify the email address or username for the link recipient. Alternatively, select Any logged in user to allow anyone in your organization or a registered external user access. Lastly, you can leave the field black to allow anyone access unless other security restrictions exist. 
  
-{{::screenshot_2020-04-17_at_14.00.04.png?600|}} \\ \\+b. **Invite new external user to share with**: To invite external users, click the button and enter their email addresses. For more information, see [[external_users|External Users]]. 
  
-Any files that are set to public can be accessed from the users public files page and the url shared. \\ \\+c. **Require verification code for guests**: If you entered a recipient in the **Who can access** field outside your organization, use this option to require a verification code. A new numeric code will be sent to their email address each time they use the share link. 
  
-{{::screenshot_2020-04-17_at_14.00.21.png?600|}} \\ \\+d. **Automatically expire in**: To create an expiration date on your secured link, click **Set expiration** and use the day and time fields to set the expiration. That limit is enforced here if your organization has a maximum link lifespan. 
  
-Note that Public file sharing can be combined with encryption so that any files that are shared in this way would then still require a password to access.+e. **Download limit**: Set the maximum number of times the link may be used across all users. 
  
-If files are made public in this way and the File Fabric is publicly available on the internet.+f. **Password**: Click the circular arrow icon in the **Password** field to create a password automatically. For more information on passwords, see [[filesharing/link_access_controls|Passwords and Verification Codes]]. 
  
-Public files are useful for files that can be publicly available from a Company such as White Papers or help documentation, and the RSS feeds can, for example, be used in a footer of an email.+g. **Send email notification when file is downloaded**: Click the box to enable.
  
-===== Tablet / Mobile Sharing =====+4. Click **Next**. The Delivery tab options display.
  
-Mobile / Tablet devices have the same sharing options as the Web interface and are audited in the same way.+{{ :filesharing:filesfolders4.png?600 |}} 
 +5. Using the **Delivery** tab, choose how you want to send the link. The link can be generated and copied to distribute or emailed to the users specified on the **Link Security** tab. 
  
-For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below): +a. **If copying the secure link**: Click **Copy secure link**, followed by **Generate**. 
-  * [[ismestorage#step10|iOS]] +
-  * [[android#step18|Android]] +
-  * [[blackberry#step8|BlackBerry]] +
-  * [[windowsphone7#step6|Windows Phone]]+
  
 +b. **If emailing the secure link**:  Click **Email to (recipients)**, followed by **Share**. 
  
 +6. If you chose the **Copy secure link** option: Copy the link and password and distribute it to your recipients. Alternatively, if you chose the **Email to (recipients)** option, the URL was sent to their email addresses. 
  
-===== Desktop file sharing =====+The following image is an example of what an email recipient receives.  
 +{{ :filesharing:filesfolders5.png?600 |}}
  
 +Alternatively, you can begin the link creation process from a file’s in-line options or by right-clicking a file. 
 +{{ :filesharing:filesfolders6.png?600 |}}
  
-Desktop Apps also have the same sharing options as the Web:+For more information, see [[microsoft-teams#share_to_team|MS Teams - Share to Teams]].
  
-  +### MS Teams Shared Folders
-For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below):+
  
-  * [[windowstools#step21|Windows access client file sharing]] +A folder can be added to a Microsoft Teams channel or chat as a tab. This folder becomes a collaboration space using your own storage. Any user with access to the Team channel or chat can access the shared folder without additional authentication.
-  * [[maccloudtools#step18|Mac access client file sharing]] +
-  * [[linuxcloudtools|Linux access client file sharing]]+
  
 +{{ :filesharing:filesfolders7.png?600 |}}
  
-===== Encrypted File Sharing =====+To create an MS Teams shared folder, follow these steps.
  
-When storage provider level encryption is set then all storage is encrypted in flight prior to being stored on the private or public storage system. This is transparent to end users and to users who access shared links.+1. From the left navigation tree, select a folder. To select multiple folders, hold **ctrl** while selecting the folders. 
 +{{ :filesharing:filesfolders8.png?600 |}}  
 +2. Click **Share**, followed by **Create MS Teams shared folder**. 
 +3. Under **Restrictions**, choose your preferences. 
 +{{ :filesharing:filesfolders9.png?600 |}}  
 +a. **Restrict to current tab**: Only allows the sharing code to be used in the channel from where it was created. 
 +b. **Allow files to be uploaded (drop folder)**: Allows files to be changed and added by members and guests. 
 +c. **Hide existing files**: Available when “Allow files to be uploaded” is enabled. Users can only upload files. 
 +d. **Manage share links**: Lists existing shared links and allows them to be deleted.  
 +4. Click **Create MS Teams shared folder**.  
 +5. Click **Copy preconfigured sharing code**.   
 +6. Navigate to the MS Teams application, and click the **Using a preconfigured sharing code** tab. 
 +7. Paste the sharing code. 
  
-The File Fabric can also be configured for per file, or folder encryption, in which Files can be strongly encrypted using FIPS certified AES encryption. This  configuration is done by the Administrator in the encryption policy settings.+### Deep Links
  
-{{::screenshot_2020-04-17_at_14.26.20.png?600|}}+Access Anywhere supports generating special Teams deep links that can be copied into a channel's conversation stream. Clicking these links directs users to the installed tab and the open file or folder.
  
-When this is turned on for users they can choose an encryption phrase for the file being uploaded t**hat is not stored on the server** and must be remembered by the end user.   \\ \\+To use a deep link, follow these steps.
  
-When such files are shared the end user trying to access the shared link is prompted for a password similar to a password protected file. If the correct password is provided then the files is decrypted and downloaded. \\ \\+1. Select a file or folder.   
 +2. Click **Share**, followed by either **Share file link for Team** or **Share folder for Team**, depending on whether you share a file or folder.   
 +3. Microsoft Teams displays a dialog box with a unique deep link ready to copy. Copy it using **Ctrl+C / CMD+C**.   
 +{{ :filesharing:filesfolders10.png?600 |}}   
 +4. Navigate to the **Posts** tab of the channel and paste this link into the chat.   
 +//**Note**: Only post deep links in a channel with the tab installed. The link may not work for accessing the file or folder from other channels//.  
  
-{{::screenshot_2020-04-17_at_17.07.07.png?600|}} \\ \\+## Managing Shared Links
  
-===== File / Folder Permalinks =====+After a file or folder has been shared via the secure link, it displays in the Managed Shared Links tab. Use this tab to view link security features and manage settings.
  
-A permalink or permanent link is a URL for a web page that does not change over time. File and Folder permalinks are similar in concept and can be created from within the Web File Manager and shared to to other users of the File Fabric Domain or tenant.  When a user clicks on the link, if they are logged in and have permission, they will be taken to the folder or can access the file. If not logged in the user will be prompted to authenticate before access. \\ \\+To manage link properties, follow these steps.
  
-{{ youtube>an_gS5mbPPk?medium }} \\ \\+1. Select a folder from the left navigation tree. 
 +2. Click the box located next to the file you previously sent. 
 +{{ :filesharing:filesfolders11.png?600 |}} 
 +3. Click Share, followed by **By URL or Email**.   
 +4. Click the **Managed Shared Links** tab.   
 +5. Once in the Managed Shared Links dialog box, you are provided the following information and options: 
 +{{ :filesharing:filesfolders12.png?600 |}}
  
-Permalinks are ideal for internal intranets or wikis and promote internal team collabaration.+a.** (1) Information**: Hover over this icon to view recipient information.
  
 +b.** (2) Download**: Hover over this icon to view the limit and the download count.
  
 +c.** (3) Key**: Indicates that the link is password protected. 
  
 +d. **(4) Copy**: Click to copy the link and share it with additional recipients. 
 +
 +e.** (5) Edit**: Click to change the days to expiration, download limit, or password. Click Update to save your changes.
 +
 +//**Note**: A password can be added if the link does not have a set password and a verification code has not been enabled. If a link already has a set password, it cannot be changed//.
 +
 +f. **(6) Delete**: Click to delete the link and make it no longer accessible to the recipients.
  
  
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