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filesharing [2020_04_17 16:12] – [Web File Sharing] jim | filesharing [2024_03_18 20:21] – [Sharing Files and Folders] steven | ||
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+ | # File Sharing - Shared Links | ||
+ | This page describes sharing files and folders through the File Manager web application. Files and folders can also be shared through the [[: | ||
+ | Nasuni Access Anywhere allows users to share files or folders with internal and external users securely. Share links can be created with specific settings that enable authentication, | ||
+ | ## Permalinks | ||
- | ====== | + | If another user has access to the same file or folder, you can send them a permalink (permanent link). Permalinks direct a logged-in user to a specific folder or file within the File Manager. |
+ | To copy a permalink, right-click over a file and select **Copy permalink to your clipboard**. | ||
- | This section will cover the different ways that files can be shared from the File Fabric Platform. The File Fabric enables secure private, public, encrypted or managed file sharing for any file from any storage account that it has under management. | + | {{ : |
- | ===== Web File Sharing ===== | + | ### Share with a Microsoft Team |
- | {{:: | + | The Share to Team feature for Microsoft Teams allows permalinks to be posted to Microsoft Teams directly from the File Manager. When a permalink is clicked, the web application opens, highlighting the file or folder. |
- | Files can easily be securely shared from the web file manager by clicking on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options. | + | //**Note**: This feature requires an Access Anywhere login//. |
- | Note that when emailing | + | To share a file with a Microsoft Team, follow these steps. |
- | Passwords can be set on file links and additionally time expiry options and download limits, to prevent for example a file being downloaded and then forwarded onto another person. | + | 1. Locate the file you want to share and click the selector box next to it. |
+ | 2. Click **Share**, followed by **Share | ||
+ | {{ : | ||
+ | 3. Sign into Microsoft Teams. | ||
+ | 4. Under the **Share to** field, specify the MS Teams members that can access the file. | ||
+ | {{ : | ||
+ | 5. Click **Share**. | ||
- | The links are available until either they are explicitly removed, or time out if time expiry options are set. | + | ## Shared Links |
+ | ### Sharing Files and Folders | ||
- | Link creation and access is audited and logged, accessible to Administrators from the Audit log viewer. \\ \\ | + | To share a file or folder by URL or email with specific people, follow these steps. |
- | {{:: | + | 1. Locate the file or files you want to share and click the selector box next to each file. Alternatively, |
- | Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static | + | 2. Click **Share**, followed by **By URL or Email**. |
- | {{:: | + | 3. Choose who can access the file or folder and your link security preferences using the following fields and options. |
- | Please refer to the below video for more information on sharing files from the web file manager. | + | //**Note**: Security features denoted with a triangle and exclamation point are flagged as mandatory by your organization// |
- | If passwords are set then users who access the links are prompted | + | a. **Who can access**: Specify |
- | {{:: | + | b. **Invite new external user to share with**: To invite external users, click the button and enter their email addresses. For more information, |
+ | c. **Require verification code for guests**: If you entered a recipient in the **Who can access** field outside your organization, | ||
+ | d. **Automatically expire in**: To create an expiration date on your secured link, click **Set expiration** and use the day and time fields to set the expiration. That limit is enforced here if your organization has a maximum link lifespan. | ||
- | ===== Public File Sharing ===== | + | e. **Download limit**: Set the maximum number of times the link may be used across all users. |
- | The Administrator of the File Fabric can set in the File Sharing Policies whether users have the option | + | f. **Password**: |
- | {{:: | + | g. **Send email notification when file is downloaded**: Click the box to enable. |
- | If turned on then a user can choose to share a file to their public files page which is also accessible as an RSS feed. \\ \\ | + | 4. Click **Next**. The Delivery tab options display. |
- | {{::screenshot_2020-04-17_at_14.00.04.png? | + | {{ :filesharing:filesfolders4.png?600 |}} |
+ | 5. Using the **Delivery** tab, choose how you want to send the link. The link can be generated and copied to distribute or emailed to the users specified on the **Link Security** tab. | ||
- | Any files that are set to public can be accessed from the users public files page and the url shared. \\ \\ | + | a. **If copying |
- | {{:: | + | b. **If emailing the secure link**: Click **Email to (recipients)**, |
- | Note that Public file sharing can be combined with encryption so that any files that are shared in this way would then still require a password to access. | + | 6. If you chose the **Copy secure link** option: Copy the link and password |
- | If files are made public in this way and the File Fabric | + | The following image is an example of what an email recipient receives. |
+ | {{ : | ||
- | Public files are useful for files that can be publicly available | + | Alternatively, |
+ | {{ : | ||
- | ===== Tablet / Mobile Sharing ===== | + | For more information, |
- | Mobile / Tablet devices have the same sharing options as the Web interface and are audited in the same way. | + | ### MS Teams Shared Folders |
- | For file sharing options please | + | A folder can be added to a Microsoft Teams channel or chat as a tab. This folder becomes a collaboration space using your own storage. Any user with access to the Team channel or chat can access |
- | * [[ismestorage# | + | |
- | * [[android# | + | |
- | * [[blackberry# | + | |
- | * [[windowsphone7# | + | |
+ | {{ : | ||
+ | To create an MS Teams shared folder, follow these steps. | ||
- | ===== Desktop file sharing | + | 1. From the left navigation tree, select a folder. To select multiple folders, hold **ctrl** while selecting the folders. |
+ | {{ : | ||
+ | 2. Click **Share**, followed by **Create MS Teams shared folder**. | ||
+ | 3. Under **Restrictions**, | ||
+ | {{ : | ||
+ | a. **Restrict to current tab**: Only allows the sharing | ||
+ | b. **Allow files to be uploaded (drop folder)**: Allows files to be changed and added by members and guests. | ||
+ | c. **Hide existing files**: Available when “Allow files to be uploaded” is enabled. Users can only upload files. | ||
+ | d. **Manage share links**: Lists existing shared links and allows them to be deleted. | ||
+ | 4. Click **Create MS Teams shared folder**. | ||
+ | 5. Click **Copy preconfigured sharing code**. | ||
+ | 6. Navigate to the MS Teams application, | ||
+ | 7. Paste the sharing code. | ||
+ | ### Deep Links | ||
- | Desktop Apps also have the same sharing options as the Web: | + | Access Anywhere supports generating special Teams deep links that can be copied into a channel' |
- | + | To use a deep link, follow these steps. | |
- | For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below): | + | |
- | * [[windowstools# | + | 1. Select a file or folder. |
- | * [[maccloudtools# | + | 2. Click **Share**, followed by either **Share file link for Team** or **Share folder for Team**, depending on whether you share a file or folder. |
- | * [[linuxcloudtools|Linux access client | + | 3. Microsoft Teams displays a dialog box with a unique deep link ready to copy. Copy it using **Ctrl+C / CMD+C**. |
+ | {{ : | ||
+ | 4. Navigate to the **Posts** tab of the channel and paste this link into the chat. | ||
+ | //**Note**: Only post deep links in a channel with the tab installed. The link may not work for accessing the file or folder from other channels// | ||
+ | ## Managing Shared Links | ||
- | ===== Encrypted File Sharing ===== | + | After a file or folder has been shared via the secure link, it displays in the Managed Shared Links tab. Use this tab to view link security features and manage settings. |
- | When storage provider level encryption is set then all storage is encrypted in flight prior to being stored on the private or public storage system. This is transparent to end users and to users who access shared links. | + | To manage link properties, follow these steps. |
- | The File Fabric can also be configured for per file, or folder encryption, in which Files can be strongly encrypted using FIPS certified AES encryption. This configuration is done by the Administrator | + | 1. Select a folder from the left navigation tree. |
+ | 2. Click the box located next to the file you previously sent. | ||
+ | {{ : | ||
+ | 3. Click Share, followed by **By URL or Email**. | ||
+ | 4. Click the **Managed Shared Links** tab. | ||
+ | 5. Once in the Managed Shared Links dialog box, you are provided the following information and options: | ||
+ | {{ : | ||
- | {{:: | + | a.** (1) Information**: Hover over this icon to view recipient information. |
- | When this is turned on for users they can choose an encryption phrase for the file being uploaded t**hat is not stored on the server** and must be remembered by the end user. \\ \\ | + | b.** (2) Download**: Hover over this icon to view the limit and the download count. |
- | When such files are shared | + | c.** (3) Key**: Indicates that the link is password protected. |
- | {{:: | + | d. **(4) Copy**: Click to copy the link and share it with additional recipients. |
- | + | ||
- | ===== File / Folder Permalinks ===== | + | |
- | + | ||
- | A permalink or permanent link is a URL for a web page that does not change over time. File and Folder permalinks are similar in concept and can be created from within the Web File Manager and shared | + | |
- | + | ||
- | {{ youtube> | + | |
- | + | ||
- | Permalinks are ideal for internal intranets or wikis and promote internal team collabaration. | + | |
+ | e.** (5) Edit**: Click to change the days to expiration, download limit, or password. Click Update to save your changes. | ||
+ | //**Note**: A password can be added if the link does not have a set password and a verification code has not been enabled. If a link already has a set password, it cannot be changed//. | ||
+ | f. **(6) Delete**: Click to delete the link and make it no longer accessible to the recipients. | ||