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filesharing [2021_03_10 08:41] – dan | filesharing [2024_04_01 21:35] – [File Sharing - Shared Links] steven | ||
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+ | # File Sharing - Shared Links | ||
+ | This page describes sharing files and folders through the File Manager web application. Files and folders can also be shared through the [[: | ||
+ | Nasuni Access Anywhere allows users to share files or folders with internal and external users securely. Share links can be created with specific settings that enable authentication, | ||
+ | ## Permalinks | ||
- | ====== File Sharing Options ====== | + | If another user has access to the same file or folder, you can send them a permalink (permanent link). Permalinks direct a logged-in user to a specific folder or file within |
- | == last updated on March 10, 2021 == | + | To copy a permalink, right-click over a file and select **Copy permalink to your clipboard**. |
- | \\ | + | |
- | This section will cover the different ways that files can be shared from the File Fabric Platform. The File Fabric enables secure private, public, encrypted or managed | + | |
- | ===== Web File Sharing ===== | + | {{ : |
+ | ### Share with a Microsoft Team | ||
- | {{:: | + | The Share to Team feature for Microsoft Teams allows permalinks to be posted to Microsoft Teams directly from the File Manager. When a permalink is clicked, the web application opens, highlighting the file or folder. |
- | Files can easily be securely shared from the web file manager by clicking on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options. | + | //**Note**: This feature requires an Access Anywhere login//. |
- | Note that when emailing | + | To share a file with a Microsoft Team, follow these steps. |
- | Passwords can be set on file links and additionally time expiry options and download limits, | + | 1 - Locate the file you want to share and click the selector box next to it. |
- | The links are available until either they are explicitly removed, or time out if time expiry options are set. | + | 2 - Click **Share**, followed by **Share to Team**. |
- | Link creation and access is audited and logged, accessible to Administrators from the Audit log viewer. \\ \\ | + | {{ : |
- | {{:: | + | 3 - Sign into Microsoft Teams. |
- | Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static or time expired will depend on the provider implementation but users are notified as to the options within the link share box. Note that such direct links are not audited on access. | + | 4 - Under the **Share |
- | {{::screenshot_2020-04-17_at_13.53.19.png? | + | {{ :filesharing:filesfolders3.png?600 |}} |
- | Please refer to the below video for more information on sharing files from the web file manager. | + | 5 - Click **Share**. |
- | If passwords are set then users who access the links are prompted for a password: \\ \\ | ||
- | {{:: | + | ## Shared Links |
+ | ### Sharing Files and Folders | ||
- | Users who do not have write access to a folder | + | To share a file or folder |
- | ===== Public File Sharing ===== | + | 1. Locate the file or files you want to share and click the selector box next to each file. Alternatively, |
- | The Administrator of the File Fabric can set in the File Sharing Policies whether users have the option to share files publicly. This is set to off by default. \\ \\ | + | 2. Click **Share**, followed |
- | {{:: | + | 3. Choose who can access the file or folder and your link security preferences using the following fields and options. |
- | If turned on then a user can choose to share a file to their public files page which is also accessible | + | //**Note**: Security features denoted with a triangle and exclamation point are flagged |
- | {{::screenshot_2020-04-17_at_14.00.04.png?600|}} \\ \\ | + | a. **Who can access**: Specify the email address or username for the link recipient. Alternatively, |
- | Any files that are set to public can be accessed from the users public files page and the url shared. \\ \\ | + | b. **Invite new external user to share with**: To invite external |
- | {{:: | + | c. **Require verification code for guests**: If you entered a recipient in the **Who can access** field outside your organization, |
- | Note that Public file sharing can be combined with encryption so that any files that are shared | + | d. **Automatically expire |
- | If files are made public in this way and the File Fabric is publicly available on the internet. | + | e. **Download limit**: Set the maximum number of times the link may be used across all users. |
- | Public files are useful for files that can be publicly available from a Company such as White Papers or help documentation, and the RSS feeds can, for example, be used in a footer of an email. | + | f. **Password**: |
- | ===== Tablet / Mobile Sharing ===== | + | g. **Send email notification when file is downloaded**: |
- | Mobile / Tablet devices have the same sharing | + | 4. Click **Next**. The Delivery tab options |
- | For file sharing options please | + | {{ : |
- | | + | 5. Using the **Delivery** tab, choose how you want to send the link. The link can be generated and copied to distribute or emailed to the users specified on the **Link Security** tab. |
- | | + | |
- | | + | |
- | | + | |
+ | a. **If copying the secure link**: Click **Copy secure link**, followed by **Generate**. | ||
+ | b. **If emailing the secure link**: | ||
- | ===== Desktop file sharing ===== | + | 6. If you chose the **Copy secure link** option: Copy the link and password and distribute it to your recipients. Alternatively, |
+ | The following image is an example of what an email recipient receives. | ||
+ | {{ : | ||
- | Desktop Apps also have the same sharing | + | Alternatively, |
+ | {{ : | ||
- | + | For more information, | |
- | For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below): | + | |
- | * [[windowstools#step21|Windows access client file sharing]] | + | ### MS Teams Shared Folders |
- | * [[maccloudtools#step18|Mac access client file sharing]] | + | |
- | * [[linuxcloudtools|Linux access client file sharing]] | + | |
+ | A folder can be added to a Microsoft Teams channel or chat as a tab. This folder becomes a collaboration space using your own storage. Any user with access to the Team channel or chat can access the shared folder without additional authentication. | ||
- | ===== Encrypted File Sharing ===== | + | {{ : |
- | When storage provider level encryption is set then all storage is encrypted in flight prior to being stored on the private or public storage system. This is transparent to end users and to users who access | + | To create an MS Teams shared |
- | The File Fabric can also be configured for per file, or folder | + | 1. From the left navigation tree, select a folder. To select multiple folders, hold **ctrl** while selecting the folders. |
+ | {{ : | ||
+ | 2. Click **Share**, followed by **Create MS Teams shared folder**. | ||
+ | 3. Under **Restrictions**, | ||
+ | {{ : | ||
+ | a. **Restrict to current tab**: Only allows the sharing code to be used in the channel from where it was created. | ||
+ | b. **Allow files to be uploaded (drop folder)**: Allows files to be changed and added by members and guests. | ||
+ | c. **Hide existing files**: Available when “Allow files to be uploaded” is enabled. Users can only upload files. | ||
+ | d. **Manage share links**: Lists existing shared links and allows them to be deleted. | ||
+ | 4. Click **Create MS Teams shared folder**. | ||
+ | 5. Click **Copy preconfigured sharing code**. | ||
+ | 6. Navigate to the MS Teams application, | ||
+ | 7. Paste the sharing code. | ||
- | {{:: | + | ### Deep Links |
- | When this is turned on for users they can choose an encryption phrase for the file being uploaded t**hat is not stored on the server** | + | Access Anywhere supports generating special Teams deep links that can be copied into a channel' |
- | When such files are shared the end user trying to access the shared | + | To use a deep link, follow these steps. |
- | {{::screenshot_2020-04-17_at_17.07.07.png? | + | 1. Select a file or folder. |
+ | 2. Click **Share**, followed by either **Share file link for Team** or **Share folder for Team**, depending on whether you share a file or folder. | ||
+ | 3. Microsoft Teams displays a dialog box with a unique deep link ready to copy. Copy it using **Ctrl+C / CMD+C**. | ||
+ | {{ :filesharing:filesfolders10.png?600 |}} | ||
+ | 4. Navigate to the **Posts** tab of the channel and paste this link into the chat. | ||
+ | //**Note**: Only post deep links in a channel with the tab installed. The link may not work for accessing the file or folder from other channels// | ||
- | ===== File / Folder Permalinks ===== | + | ## Managing Shared Links |
- | A permalink | + | After a file or folder has been shared |
- | {{ youtube> | + | To manage link properties, follow these steps. |
- | Permalinks are ideal for internal intranets | + | 1. Select a folder from the left navigation tree. |
+ | 2. Click the box located next to the file you previously sent. | ||
+ | {{ : | ||
+ | 3. Click Share, followed by **By URL or Email**. | ||
+ | 4. Click the **Managed Shared Links** tab. | ||
+ | 5. Once in the Managed Shared Links dialog box, you are provided the following information | ||
+ | {{ : | ||
+ | a.** (1) Information**: | ||
+ | b.** (2) Download**: Hover over this icon to view the limit and the download count. | ||
+ | c.** (3) Key**: Indicates that the link is password protected. | ||
+ | |||
+ | d. **(4) Copy**: Click to copy the link and share it with additional recipients. | ||
+ | |||
+ | e.** (5) Edit**: Click to change the days to expiration, download limit, or password. Click Update to save your changes. | ||
+ | |||
+ | //**Note**: A password can be added if the link does not have a set password and a verification code has not been enabled. If a link already has a set password, it cannot be changed//. | ||
+ | |||
+ | f. **(6) Delete**: Click to delete the link and make it no longer accessible to the recipients. | ||