Differences

This shows you the differences between two versions of the page.

--- filesharing [2019_10_29 20:48] – [8 Cloud File Server Sharing Options] steven
+++ filesharing [2024_04_01 21:35] (current) – [File Sharing - Shared Links] steven
@@ Line 1: / Line 1: @@
+# File Sharing - Shared Links
+This page describes sharing files and folders through the File Manager web application. Files and folders can also be shared through the [[:windows|Windows]] and [[:mac#file_and_folder_share_links|Mac]] desktop applications.
+Nasuni Access Anywhere allows users to share files or folders with internal and external users securely. Share links can be created with specific settings that enable authentication, expiration, and editing capabilities. When a user clicks a link, depending on its settings, they may be asked to log in, provide a verification code, or simply be able to view or download a file from their browser. When a recipient receives a link, the file or folder displays under their [[:sharedwithme|]] folder.
+## Permalinks
-====== File Sharing ======
+If another user has access to the same file or folder, you can send them a permalink (permanent link). Permalinks direct a logged-in user to a specific folder or file within the File Manager.
+To copy a permalink, right-click over a file and select **Copy permalink to your clipboard**.
-This section will cover the different ways that files can be shared from the Storage Made Easy Platform. SME enables private, public, encrypted or managed file sharing for any file from an Cloud added to your account.
+{{ :filesharing:filesfolders1.png?600 |}}
+### Share with a Microsoft Team
-===== 1 Web File Manager Sharing =====
+The Share to Team feature for Microsoft Teams allows permalinks to be posted to Microsoft Teams directly from the File Manager. When a permalink is clicked, the web application opens, highlighting the file or folder.
-{{:/filesharing:steps:sme_1_web_file_manager_sha.png}}
+//**Note**: This feature requires an Access Anywhere login//.
-Files can easily be shared from the web file manager. Just click on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options.
+To share a file with a Microsoft Team, follow these steps.
-Note that when emailing files or generating file links you can set expiry times.
+- Locate the file you want to share and click the selector box next to it.
-Also note that passwords can be set on file links and time expiry links and password links can be set for the same file and managed. For URL link sharing, the links are available until a file is deleted/removed from Storage Made Easy, renamed, or the managed link is removed.
+- Click **Share**, followed by **Share to Team**.
-Some providers, such as Amazon S3 and Google Drive, will have third option when file sharing which enables you to create a direct link from the provider themselves. Whether these links are static or time expired will depend on the provider implementation but you will be notified within the link share box.
+{{ :filesharing:filesfolders2.png?600 |}}
-{{:/filesharing:steps:sme_s3directlink.png}}
+- Sign into Microsoft Teams.
-Please refer to the below video for more information on sharing files from the web file manager.
+- Under the **Share to** field, specify the MS Teams members that can access the file.
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files
+{{ :filesharing:filesfolders3.png?600 |}}
+- Click **Share**.
-===== 2 Lite Web File Manager Sharing =====
+## Shared Links
+### Sharing Files and Folders
+To share a file or folder by URL or email with specific people, follow these steps.
-{{:/filesharing:steps:sme_2_lite_web_file_manage.png}}
+. Locate the file or files you want to share and click the selector box next to each file. Alternatively, select a folder from the list on the left navigation tree.
-The Lite File Manager can be used for lower specified browsers and if users are are restricted in some way because of certain browser features turned "off" in a corporate network.\\ \\ For URL link sharing, the links are available until a file is deleted,removed from Storage Made Easy, or renamed.\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files
+. Click **Share**, followed by **By URL or Email**.
+. Choose who can access the file or folder and your link security preferences using the following fields and options.
-===== 3 Cloud Clipboard File Sharing =====
+//**Note**: Security features denoted with a triangle and exclamation point are flagged as mandatory by your organization//.
+a. **Who can access**: Specify the email address or username for the link recipient. Alternatively, select Any logged in user to allow anyone in your organization or a registered external user access. Lastly, you can leave the field black to allow anyone access unless other security restrictions exist.
+b. **Invite new external user to share with**: To invite external users, click the button and enter their email addresses. For more information, see [[external_users|External Users]].
-{{:/filesharing:steps:sme_3_cloud_clipboard_file.png}}
+c. **Require verification code for guests**: If you entered a recipient in the **Who can access** field outside your organization, use this option to require a verification code. A new numeric code will be sent to their email address each time they use the share link.
-The Cloud Clipboard is just like the windows clipboard on the desktop except it stores files from any (multiple) clouds that you want to use to send file link shares. It is a mechanism to send multiple file links at once rather than file links one at a time.\\ \\ To use just click on a file in the web file manager and then choose copy from the menu bar. To view clipboard files just choose 'View clipboard'. The clipboard works in all other access clients also, so for example if you wanted to access your Cloud CLiPBoard from your iPhone, Android, Windows Phone, or BlackBerry, you can /!\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files
+d. **Automatically expire in**: To create an expiration date on your secured link, click **Set expiration** and use the day and time fields to set the expiration. That limit is enforced here if your organization has a maximum link lifespan.
+e. **Download limit**: Set the maximum number of times the link may be used across all users.
-===== 4 Public Files Sharing =====
+f. **Password**: Click the circular arrow icon in the **Password** field to create a password automatically. For more information on passwords, see [[filesharing/link_access_controls|Passwords and Verification Codes]].
+g. **Send email notification when file is downloaded**: Click the box to enable.
+. Click **Next**. The Delivery tab options display.
-{{:/filesharing:steps:sme_4_public_files_sharing.png}}
+{{ :filesharing:filesfolders4.png?600 |}}
+. Using the **Delivery** tab, choose how you want to send the link. The link can be generated and copied to distribute or emailed to the users specified on the **Link Security** tab.
-Each user has their own public files page. Any files that are set to public can be access from this page and the url shared. The URL will take the form of:\\ \\ /users/username\\ \\ Public file sharing can be combined with encryption so that any files that are shared in this way would need a password to access.\\ \\ Remember if you make a file public in this way it will be accessible to everyone on the internet.\\ \\ When you make files public you can also share them from an RSS feed or an iPHone web App.\\ \\ Please refer to our [[https://storagemadeeasy.com/terms/|terms of use]] with regards to copyright material. Further information public file sharing can be found on our wiki [[publiccloudfiles|here]].\\ \\ **NB  ** **Cloud File Servers Users:** : Organization Folders do not have the option for files to be made public and it is possible for your Cloud Admin to turn off Public file sharing altogether.
+a. **If copying the secure link**: Click **Copy secure link**, followed by **Generate**.
+b. **If emailing the secure link**:  Click **Email to (recipients)**, followed by **Share**.
-===== 5 Twitter File Sharing =====
+. If you chose the **Copy secure link** option: Copy the link and password and distribute it to your recipients. Alternatively, if you chose the **Email to (recipients)** option, the URL was sent to their email addresses.
+The following image is an example of what an email recipient receives.
+{{ :filesharing:filesfolders5.png?600 |}}
+Alternatively, you can begin the link creation process from a file’s in-line options or by right-clicking a file.
+{{ :filesharing:filesfolders6.png?600 |}}
-{{:/filesharing:steps:sme_5_twitter_file_sharing.png}}
+For more information, see [[microsoft-teams#share_to_team|MS Teams - Share to Teams]].
-With Social Media becoming ever more popular then the ability to share files directly to Twitter can be useful to many businesses. To use Twitter file sharing you first have to integrate your Twitter account. This can be done from the App Integrations link from your sidebar. Setting this up will involve authorising the Storage Made Easy service to be able to post to the Twitter account.\\ \\ Once enabled you can directly send file links to   yourTwitter stream either from the web, desktop or mobile tools.\\ \\ Remember that the links you send are public and also please adhere to the Storage Made Easy [[https://storagemadeeasy.com/terms/|Terms of Use.]]\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files\\ \\
+### MS Teams Shared Folders
+A folder can be added to a Microsoft Teams channel or chat as a tab. This folder becomes a collaboration space using your own storage. Any user with access to the Team channel or chat can access the shared folder without additional authentication.
-===== 6 Tablet / Mobile Sharing =====
+{{ :filesharing:filesfolders7.png?600 |}}
-{{:/filesharing:steps:sme_6_tablet___mobile_shar.png}}
+To create an MS Teams shared folder, follow these steps.
-Mobile / Tablet devices have the same sharing options as the Web:
+. From the left navigation tree, select a folder. To select multiple folders, hold **ctrl** while selecting the folders.
-  * Share over email
+{{ :filesharing:filesfolders8.png?600 |}}
-  * Managed file sharing with link expiry
+. Click **Share**, followed by **Create MS Teams shared folder**.
-  * Share to collaboration groups
+. Under **Restrictions**, choose your preferences.
-  * Obtain URL links
+{{ :filesharing:filesfolders9.png?600 |}}
-  * Share over Twitter
+a. **Restrict to current tab**: Only allows the sharing code to be used in the channel from where it was created.
+b. **Allow files to be uploaded (drop folder)**: Allows files to be changed and added by members and guests.
+c. **Hide existing files**: Available when “Allow files to be uploaded” is enabled. Users can only upload files.
+d. **Manage share links**: Lists existing shared links and allows them to be deleted.
+. Click **Create MS Teams shared folder**.
+. Click **Copy preconfigured sharing code**.
+. Navigate to the MS Teams application, and click the **Using a preconfigured sharing code** tab.
+. Paste the sharing code.
-For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below):
+### Deep Links
-  * [[ismestorage#step10|iOS]]
-  * [[android#step18|Android]]
-  * [[blackberry#step8|BlackBerry]]
-  * [[windowsphone7#step6|Windows Phone]]
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files
+Access Anywhere supports generating special Teams deep links that can be copied into a channel's conversation stream. Clicking these links directs users to the installed tab and the open file or folder.
-===== 7 Desktop file sharing =====
+To use a deep link, follow these steps.
-{{:/filesharing:steps:sme_7_desktop_file_sharing.png}}
+. Select a file or folder.
+. Click **Share**, followed by either **Share file link for Team** or **Share folder for Team**, depending on whether you share a file or folder.
+. Microsoft Teams displays a dialog box with a unique deep link ready to copy. Copy it using **Ctrl+C / CMD+C**.
+{{ :filesharing:filesfolders10.png?600 |}}
+. Navigate to the **Posts** tab of the channel and paste this link into the chat.
+//**Note**: Only post deep links in a channel with the tab installed. The link may not work for accessing the file or folder from other channels//.
-Desktop Apps also have the same sharing options as the Web:
+## Managing Shared Links
-  * Share over email
-  * Managed file sharing with link expiry
-  * Share to collaboration groups
-  * Obtain URL links
-  * Share over Twitter
-For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below):
-  * [[windowstools#step21|Windows access client file sharing]]
-  * [[maccloudtools#step18|Mac access client file sharing]]
-  * [[linuxcloudtools|Linux access client file sharing]]
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files\\
+After a file or folder has been shared via the secure link, it displays in the Managed Shared Links tab. Use this tab to view link security features and manage settings.
-===== 8 Cloud File Server Sharing Options =====
+To manage link properties, follow these steps.
-{{ :/filesharing:steps:sme_8_cloud_file_server_sh.png }}
+. Select a folder from the left navigation tree.
+. Click the box located next to the file you previously sent.
+{{ :filesharing:filesfolders11.png?600 |}}
+. Click Share, followed by **By URL or Email**.
+. Click the **Managed Shared Links** tab.
+. Once in the Managed Shared Links dialog box, you are provided the following information and options:
+{{ :filesharing:filesfolders12.png?600 |}}
-Business Users who use our Cloud File Server can choose to share files by [[organisationcloud#step7|setting up]] Organization Folders from the either of the web file managers or [[organisationcloud#step8|converting]] existing public Cloud folders from clouds such as Google Docs etc, into company wide share folders. Once shared folders have been setup, all users of the Cloud automatically see the folders and their content on next login if they have been set the correct access permissions (default access permissions are full access).
+a.** (1) Information**: Hover over this icon to view recipient information.
-Other file sharing options can be controlled by the Cloud Admin for all users of the Cloud File Server and restrictions can be enforced on file sharing.
+b.** (2) Download**: Hover over this icon to view the limit and the download count.
-===== 9 Folder Permalinks =====
+c.** (3) Key**: Indicates that the link is password protected.
-{{ youtube>an_gS5mbPPk?medium }}
+d. **(4) Copy**: Click to copy the link and share it with additional recipients.
-A permalink or permanent link is a URL for a web page that does not change over time. Folder permalinks can be created from within the File Manager and shared or used as regular web links. Since the links are specific only to the folder, not to the user sharing or receiving the link, they are ideal for intranets and wikis.
-Clicking a folder permalink will show the target folder within the web File Manager. It works great from desktop or mobile devices. A user must have permission to browser the folder. They will be prompted to log in if required.
+e.** (5) Edit**: Click to change the days to expiration, download limit, or password. Click Update to save your changes.
+//**Note**: A password can be added if the link does not have a set password and a verification code has not been enabled. If a link already has a set password, it cannot be changed//.
+f. **(6) Delete**: Click to delete the link and make it no longer accessible to the recipients.