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governance [2024_03_04 17:51] – stevengovernance [2024_03_18 21:09] – [1 User Management] steven
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 ===== 1 User Management ===== ===== 1 User Management =====
  
-{{ ::screenshot_2020-10-30_at_15.23.05.png?600 |}} \\ \\+{{ ::screenshot_2020-10-30_at_15.23.05.png?600 |}}
  
 Users and user roles can be controlled directly by the Cloud Administrator when setting up the Cloud File Server. Users and user roles can be controlled directly by the Cloud Administrator when setting up the Cloud File Server.
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 Once shared folders for the Cloud File Server have been added, the Cloud File Server Admin can control access to folders and sub folders using an access control list. If a user has no permission to a folder the folder is not displayed at all in their file tree. Once shared folders for the Cloud File Server have been added, the Cloud File Server Admin can control access to folders and sub folders using an access control list. If a user has no permission to a folder the folder is not displayed at all in their file tree.
  
-FAQ: We often get asked if we support Active Directory integration. We support Active Directory integration, and this enables single sign on and group permissions federation. You can find more about Active Directory integration on our Wiki [[organisationcloud/activedirectory|here]].+FAQ: We often get asked if we support Active Directory integration. We support Active Directory integration, and this enables single sign on and group permissions federation.
  
  
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-{{ ::screenshot_2020-10-30_at_15.27.16.png?600 |}} \\ \\+{{ ::screenshot_2020-10-30_at_15.27.16.png?600 |}} 
  
 The Access Anywhere Admin can setup Audit Watch notifications. Notifications are based upon rules that are invoked on file events. If a file of a certain description, file name or extension is uploaded, updated, viewed etc, then the nominated users can receive notification alerts. The Access Anywhere Admin can setup Audit Watch notifications. Notifications are based upon rules that are invoked on file events. If a file of a certain description, file name or extension is uploaded, updated, viewed etc, then the nominated users can receive notification alerts.
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 Click on Archive to proceed or Cancel to cancel. Click on Archive to proceed or Cancel to cancel.
  
-If you proceed a background task will be created which will create a zip file containing the audit log entries.  If you care to inspect the background task, find its entry on the Tasks tab of the File Manager page: \\ \\ +If you proceed a background task will be created which will create a zip file containing the audit log entries.  If you care to inspect the background task, find its entry on the Tasks tab of the File Manager page:  
-{{ :cloudappliance:archive_cloud_task.png?direct&600 |}} \\ \\+ 
 +{{ :cloudappliance:archive_cloud_task.png?direct&600 |}} 
 + 
 +Audit logs archives will be placed by the background task in an Audit logs Archive directory in the admin's root directory: 
 + 
 +{{ :cloudappliance:audit_logs_archive.png?direct&400 |}}
  
-Audit logs archives will be placed by the background task in an Audit logs Archive directory in the admin's root directory: \\ \\ 
-{{ :cloudappliance:audit_logs_archive.png?direct&400 |}} \\ \\ 
 Select Erase Logs from the pulldown menu to erase old audit log entries. Select Erase Logs from the pulldown menu to erase old audit log entries.
 <WRAP center round important 60%> <WRAP center round important 60%>
 When you erase audit log entries they will no longer be available from Access Anywhere.  If you need a historical record, archive these entries before you delete them and be sure that the archive job has completed successfully prior to proceeding. When you erase audit log entries they will no longer be available from Access Anywhere.  If you need a historical record, archive these entries before you delete them and be sure that the archive job has completed successfully prior to proceeding.
 </WRAP> </WRAP>
-When you erase audit log entries, only entries from before a date that you select will be erased: \\ \\ +When you erase audit log entries, only entries from before a date that you select will be erased:  
-{{ :cloudappliance:erase_logs_date.png?direct&200 |}} \\ \\+ 
 +{{ :cloudappliance:erase_logs_date.png?direct&200 |}} 
 After you have selected the date click on Erase to proceed or click on Cancel if you have changed your mind. After you have selected the date click on Erase to proceed or click on Cancel if you have changed your mind.
  
 === Tracing Downloads by Watermark === === Tracing Downloads by Watermark ===
-The Access Anywhere provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded.  To do this, click on the Watermarking Logs link near the top of the Audit Event Logs page: \\ \\ +The Access Anywhere provides a [[watermarking|]] feature that affixes a random watermark code to downloaded PDF files. You may sometimes want to learn the details of when a watermarked file was downloaded.  To do this, click on the Watermarking Logs link near the top of the Audit Event Logs page:
-{{ :cloudappliance:ael_watermarking_logs.png?direct&400 |}} \\ \\+
  
-This will take you to the Watermarking Logs page: \\ \\+{{ :cloudappliance:ael_watermarking_logs.png?direct&400 |}} 
  
-{{ :cloudappliance:watermarking_logs.png?direct&400 |}} \\ \\+This will take you to the Watermarking Logs page:  
 + 
 +{{ :cloudappliance:watermarking_logs.png?direct&400 |}} 
  
 When this page loads it displays a list of all watermarked file downloads in reverse chronological order.  To search for downloads for files with a specific watermark code, enter some or all of the code in the Watermark Code text box and click on Filter.  The text you entered will be used without regard for case to filter the watermark downloads by the code in the first column.  You can clear the filter with the "Clear filter" button. When this page loads it displays a list of all watermarked file downloads in reverse chronological order.  To search for downloads for files with a specific watermark code, enter some or all of the code in the Watermark Code text box and click on Filter.  The text you entered will be used without regard for case to filter the watermark downloads by the code in the first column.  You can clear the filter with the "Clear filter" button.
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 [[cloudappliance/syslog|Integrating Audit logs with Syslog]] [[cloudappliance/syslog|Integrating Audit logs with Syslog]]
 +
 ===== 6 Recording GEO locations ===== ===== 6 Recording GEO locations =====
  
  
- +{{ :screenshot_2020-10-30_at_16.07.24.png?600 |}} 
-{{ :screenshot_2020-10-30_at_16.07.24.png?600 |}} \\ \\+
  
 GEO locations are recorded with regards to where a file was uploaded from and also where a file was uploaded to. This can ensure companies comply with electronic data laws and international compliance regimes GEO locations are recorded with regards to where a file was uploaded from and also where a file was uploaded to. This can ensure companies comply with electronic data laws and international compliance regimes
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 ===== 7 Disable File Sharing ===== ===== 7 Disable File Sharing =====
- 
- 
  
 {{ ::screenshot_2020-10-30_at_16.10.52.png?600 |}} {{ ::screenshot_2020-10-30_at_16.10.52.png?600 |}}
- \\ \\ 
  
 The Access Anywhere Admin can disable any sharing or collaboration features of Access Anywhere entirely by disabling the ability for any user to do any form of file sharing or collaboration from Access Anywhere policies page. The Access Anywhere Admin can disable any sharing or collaboration features of Access Anywhere entirely by disabling the ability for any user to do any form of file sharing or collaboration from Access Anywhere policies page.
  
 ===== 8 Controlling User Access to Storage ===== ===== 8 Controlling User Access to Storage =====
- 
- 
  
 {{ ::screenshot_2020-10-30_at_16.14.21.png?600 |}} {{ ::screenshot_2020-10-30_at_16.14.21.png?600 |}}
- \\ \\ 
  
 As the Organization, or individual users, may (if configured) user other storage , it is preferable for these to be controlled as part of Access Anywhere rollout in a company. If available this will also enable that auditing, event logging etc for such storage. The Access Anywhere admin can decide which storage a user can add.  As the Organization, or individual users, may (if configured) user other storage , it is preferable for these to be controlled as part of Access Anywhere rollout in a company. If available this will also enable that auditing, event logging etc for such storage. The Access Anywhere admin can decide which storage a user can add. 
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 ===== 9 Encryption options ===== ===== 9 Encryption options =====
  
-{{:/governance:steps:sme_9_encryption_options.png}} \\ \\+{{:/governance:steps:sme_9_encryption_options.png}} 
  
 Cloud Admins can choose for all files to be encrypted when stored on private / cloud storage. This encryption is AES 256 bit military grade encryption. Cloud Admins can choose for all files to be encrypted when stored on private / cloud storage. This encryption is AES 256 bit military grade encryption.
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 ===== 10 File versioning Options ===== ===== 10 File versioning Options =====
  
-{{:/governance:steps:sme_10_file_versioning_opti.png}} \\ \\+{{:/governance:steps:sme_10_file_versioning_opti.png}} 
  
 To ensure the lifecycle of a file is tracked then file versioning can be turned "on" which results in all changed versions of a file being kept rather than overwritten. To ensure the lifecycle of a file is tracked then file versioning can be turned "on" which results in all changed versions of a file being kept rather than overwritten.
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 * [[geoip|IP white listing / black listing]]   * [[geoip|IP white listing / black listing]]  
 * [[antivirus|Virus Scanning Protection]]   * [[antivirus|Virus Scanning Protection]]  
-* [[ransomwareprotection|Ransomware Protection]]   
 * [[watermarking|Watermarking Documents]] * [[watermarking|Watermarking Documents]]
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