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| organisationcloud/deletingusers [2018_02_13 21:39] – [1 Deleting users] steven | organisationcloud/deletingusers [2021_08_09 09:12] – dan |
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| ====== Deleting Cloud File Server Users ====== | ====== Deleting Cloud File Server Users ====== |
| | == last updated on: August 9, 2021 == |
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| | ## Immediate and Deferred User Deletion |
| # Deleting Users | |
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| {{ :/organisationcloud:deletingusers:steps:sme_1_deleting_users.png }} | {{ :/organisationcloud:deletingusers:steps:sme_1_deleting_users.png }} |
| These notes discuss the effects on a team member's files when the member is actually deleted after having been marked for deletion by the Team admin. | These notes discuss the effects on a team member's files when the member is actually deleted after having been marked for deletion by the Team admin. |
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| When a Team member is deleted, each of the files will be handled in one of three ways: | ## File Retention on Org. Member Deletion |
| | What happens to an org. member's files and folders when the member's user account is deleted depends on whether the folders are personal or shared, whether they are on a personal provider or on a Team Cloud, and how the File Fabric's deletion policy has been set by the appliance administrator. This table summarizes the possibilities: |
| ## 1. Shared Team Folders | |
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| A Team member may own files in shared team folders. If so, when the member is deleted the files she owns are retained in the shared team folders but ownership of those files changes from her to the Team admin. | |
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| ## 2. Default Storage Provider | |
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| Every organization has a default storage provider. If an enterprise Appliance is being used then that provider may or may not be the appliance's pre-set default storage provider (not all appliances have a pre-set default storage provider, it depends how they were configured). | |
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| If the organization's default storage provider is the appliance's default storage provider, then when an a team member is deleted their files, stored on the organization's default storage provider, are copied to an archive folder and ownership changes from the deleted user to the Team admin. | |
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| ## 3. Other Files | |
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| Any other files that a users owns will be deleted. If Admin's wish to keep users personal file data then prior to deletion, as administrator you should assume control of the users account and move the data to a shared Archive folder that you can create. | |
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| | {{ ::file_and_folder_retention_on_user_deletion.png?800 |}} |
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