The top 4 things to understand about Storage Made Easy

If you are one of those people who hates looking at help pages and manuals then this very short guide is for you ! It details the top 4 things you should understand when using the Storage Made Easy Data Access Service.

Storage Made Easy enables you to aggregate and access many cloud providers in one virtual cloud file system. This virtual file system view is the same view from all of our clients, whether it is the web file manager or the desktop Cloud Drive's.

Storage Made Easy also adds extra features and makes clients available that you don't get from the default file cloud provider, and   makes accessing and sharing data from different sources easy.

Virtual Cloud File System

When you add Cloud Storage Providers to your Account the view of the files is added as a directory within something we refer to as a virtual cloud file system. This cloud file system lets you see your files from several different clouds as if they all existed in one directory - pretty neat I think you will agree.

Oh, and your files don't move anywhere ! They are still on your original cloud storage. We don't cache the files or copy them to our servers. We just cache the information about your files to enable us to create the virtual cloud file system view.

If you upload a file into one of the cloud mapped folders, it will always be uploaded onto the cloud that is mapped to that folder. So, if you upload a file “My File.doc” into the cloud folder structure “My OneDrive files→My Docs” then it will be place into the “My Docs” folder on OneDrive. Simple !

If you drag a file from one cloud mapped folder to the other, it will actually be moved from one storage cloud to another storage cloud.

Smart Folders

You will notice that you can create folders in the root of your file view that don't seem to be associated with any storage clouds. So what files are stored here ? You can store files from any cloud here, but there are some rules:

1. By default files uploaded or moved here will be stored on your primary storage cloud.

2. You can change your Primary cloud provider at any time and the next time files are uploaded here they will be to whatever you set the new Primary Cloud provider to be. In this way you can have files stored in the virtual smart folder structure from many different file clouds.

3. Any files uploaded have the same folder structure on your actual file cloud. For example if you create a smart folder “My Smart Folder” and your primary provider is Google Docs and you upload a file, myfile.doc, then on Google Docs a folder will be created called   “My Smart Folder” and it will contain a file “myfile.doc”.

Now, if you change the primary provider to OneDrive , and drop a file into “My Smart Folder” called 'mypresentation.ppt' then guess what ? The folder “My Smart Folder” will be created on OneDrive and it will contain a file 'my presentation.ppt'.

Your Storage Made Easy smart folder will show two files, 'myfile.doc' and 'my presentation.ppt' and you will see visually from the web file manager where the files are stored by their cloud icons.

If you add more than one file cloud to Storage Made Easy, the first cloud you add will be what we term as the Primary Cloud. Basically this is the default cloud that will be used for the following actions:

1. Uploading files to Smart folders.

2. As the mapping to the smart folder “My Syncs”

3: As the mapping for the smart folder “My Contacts”

4. As the mapping for the smart folder “ My email Backups”

5. As the mapping for the smart folder “My memos”

You can change the primary cloud at any time by:

Web: Click 'My Account' from the sidebar after login, select the Providers Tab and choose “set default” from the Cloud Storage Providers table.

Mobile: Click “Cloud Providers” from the menu, select the cloud you wish to make default, and choose “set as default”   from the menu.

Windows: Choose 'Cloud Providers' from the menu, and then select the provider and click the “set as default”   button.

Mac: Choose 'System Preferences', select the SME icon, and click the drop down on the Default provider field to select the default provider.

As Storage Made Easy typically works with file storage where you can add/remove/delete files directly through the storage provider, you may need to refresh your files view within Storage Made Easy to be able see the latest view of your files from the Storage Made Easy clients and tools.  

To do this:

Web: Login click on “Refresh my Cloud FIles view” from the sidebar and choose to refresh via the browser or in the background %%**\\ \\ **Mobile:** Click on the 'Cloud Providers' menu option. Select the Storage Provider   you wish to refresh and either click the Sync icon (iPhone/iPad) or choose to "sync" from the menu (Android and BlackBerry).\\ \\ **Windows Tools:  ** From the Cloud Dashboard click "Cloud Providers", select the cloud you wish to sync and click the "Sync now" button.\\ \\ **Mac Tools:** Choose to "resync with Cloud" from the Virtual Drive options in the taskbar.\\ \\ **%% If you have a multi-cloud account and want to refresh a provider that is not your primary provider then Click on My Account→Providers tab from the sidebar and navigate into the settings of the provider you wish to refresh and simply choose to click the link “Refresh my Cloud files”

Note that if you are a Personal Lifetime Cloud or Organization Cloud customer, then you can schedule to refresh your files view

When you delete files using a Storage Made Easy client the files move to the “Trash” before they are deleted on their file cloud. If you choose to remove them from the Trash or empty the Trash then the files are deleted on your file storage provider.

This is a safety feature to ensure you don't accidentally remove files. There is no time limit to how long they will remain in trash. They will remain there until they are removed or Trash is emptied.

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