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| businessgroupsharing [2019_07_24 22:18] – [Business Group Workspaces] steven | businessgroupsharing [2020_01_03 19:54] – [Business Groups] steven |
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| ====== Business Group Workspaces ====== | ====== Business Groups ====== |
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| Business Group Workspaces enables users to create a shared workspace area (akin to an e-room or a data view) to share files with external users or users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this. | Business Groups enable users to create a shared workspace area (akin to an e-room or a data view) to share files with internal and external users. Note that [[http://blog.storagemadeeasy.com/introducing-drop-folder-for-azure-google-nearline-s3-openstack-and-other-cloud-storage-services/|DropFolders]] can also be used as an alternative to this. |
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| Do not confuse this feature with shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Business Groups Workspaces for other team users they exist outside of the team folder permissions model. and the only permissions that can be applied are to view or view/submit. | This feature is different to shared team folders which can be created for users who belong to the same Team Account and to which [[organisationcloud/useraccesscontrols|permissions can be applied]]. Although it is possible to create Business Groups for other team users they exist outside of the team folder permissions model. and the only permissions that can be applied are to view or view/submit. |
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| Works with: | Works with: |
| * Personal Lifetime and Personal Business Accounts | * Personal Lifetime and Personal Business Accounts |
| * Cloud File Server Accounts | * Cloud File Server Accounts |
| * Enterprise Cloud Appliance (if Group Workspaces is configured) | * Enterprise Cloud Appliance (if Business Groups is configured) |
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| ===== 1 About Group Workspaces ===== | ===== 1 About Business Groups ===== |
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| {{:/businessgroupsharing:steps:sme_1_about_business_group.png}} | {{:/businessgroupsharing:steps:sme_1_about_business_group.png}} |
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| Business Group Workspaces enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created. | Business Groups enables the creation of a shared workspace with which to share files and folders with groups of users Files and folders from one or many different clouds can easily be be shared under a business group that you created. |
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| This means if you have some files stored on DropBox or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content. | This means if you have some files stored on Dropbox or in email or on FTP, or wherever they reside you can easily group different files and easily share these with colleagues, customers, prospects, or partner networks. Anyone you share the files with has no knowledge which service(s) they are stored on and each time you share a file with the Group Workspace all members receive an email notification letting them know you added new content with a link to the content. |
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| ===== 2 Business Groups Workspaces Management (web) ===== | ===== 2 Business Groups Management (web) ===== |
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| {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}} | {{:/businessgroupsharing:steps:sme_2_business_groups_mana.png}} |
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| Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the Groups Workspaces Tab. Here new Groups can be added and users invited to participate. | Collaborative sharing can be managed and accessed directly from the Web by launching the File Manager and clicking the *Groups* Tab. Here new Business Groups can be added and users invited to participate. |
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| Until a user confirms the view will show that a user's invitation is still outstanding . It is possible to highlight the user and re-invite if this invitation remains outstanding for a period of time. | Until a user accepts it the view will show that a user's invitation is still outstanding. It is possible to select the user and re-invite them if the invitation remains outstanding for a period of time. |
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| ===== 3 Creating Private Groups (web only) ===== | ===== 3 Creating Private Groups (web only) ===== |
| Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. | Now, when any file is added to the folder or subfolders you selected using the condition you predicated, users of the group selected will receive a file share email. |
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| ===== 9 Groups Workspaces Management (windows) ===== | ===== 9 Business Groups Management (windows) ===== |
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| {{:/businessgroupsharing:steps:sme_9_business_groups_mana.png}} | {{:/businessgroupsharing:steps:sme_9_business_groups_mana.png}} |
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| Groups Workspaces can also be managed using the windows Cloud DashBoard. Here Groups Workspaces can be setup and also users invited. | Business Groups workspaces can also be managed using the Windows Cloud Dashboard. Here groupss can be setup and also users invited. |
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| ===== 10 Groups Workspaces Management Mobile ===== | ===== 10 Groups Workspaces Management Mobile ===== |
| {{:/businessgroupsharing:steps:sme_10_business_groups_mana.png}} | {{:/businessgroupsharing:steps:sme_10_business_groups_mana.png}} |
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| Creating and Managing Groups Workspaces is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/byod|bring your own device policy]]. | Creating and Managing Business Groups is also mobile ready which means that you create and manage groups from any mobile device, a frequent requirement for businesses who adopt a [[organisationcloud/byod|bring your own device policy]]. |
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| ===== 11 Configuring Groups Workspaces ===== | ===== 11 Configuring Business Group workspaces ===== |
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| Groups workspaces can be enabled by the Appliance Administrator (appladmin). See Settings > Site Functionality. | Business Groups must be enabled: |
| | 1. By the Appliance Administrator (appladmin). See Settings > Site Functionality. |
| | 2. By An Organization Administrator. See Organization > Policies |
