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filesharing [2018_01_30 21:34]
steven [8 Cloud File Server Sharing Options]
filesharing [2020_04_17 16:12] (current)
jim [Web File Sharing]
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-====== File Sharing ======+====== File Sharing ​Options ​======
  
-This section will cover the different ways that files can be shared from the Storage Made Easy Platform. ​SME enables private, public, encrypted or managed file sharing for any file from an Cloud added to your account.+This section will cover the different ways that files can be shared from the File Fabric ​Platform. ​The File Fabric ​enables ​secure ​private, public, encrypted or managed file sharing for any file from any storage ​account ​that it has under management.
  
-===== Web File Manager ​Sharing =====+===== Web File Sharing =====
  
-{{:/​filesharing:steps:​sme_1_web_file_manager_sha.png}}+{{::screenshot_2020-04-17_at_13.29.00.png?600|}} \\ \\
  
-Files can easily be shared from the web file manager. Just click on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options.+Files can easily be securely ​shared from the web file manager ​by clicking ​on the file and choose the share icon from the toolbar or right click on the file and choose one of the sharing options.
  
-Note that when emailing ​files or generating ​file links you can set expiry times.+Note that when emailing file links directly from the File Fabric, specific templates ​can be setup by an Administrator from the Branding Policies page
  
-Also note that passwords ​can be set on file links and time expiry ​links and password links can be set for the same file and managed. For URL link sharing, the links are available until a file is deleted/​removed from Storage Made Easy, renamed, or the managed link is removed.+Passwords ​can be set on file links and additionally ​time expiry ​options ​and download limits, to prevent ​for example a file being downloaded ​and then forwarded onto another person
  
-Some providers, such as Amazon S3 and Google Drive, will have third option when file sharing which enables you to create a direct link from the provider themselves. Whether these links are static ​or time expired will depend on the provider implementation but you will be notified within the link share box.+The links are available until either they are explicitly removed, ​or time out if time expiry options are set.
  
-{{:/​filesharing:​steps:​sme_s3directlink.png}}+Link creation and access is audited and logged, accessible to Administrators from the Audit log viewer\\ \\
  
-Please refer to the below video for more information on sharing files from the web file manager.+{{::​screenshot_2020-04-17_at_13.55.33.png?​600|}} \\ \\
  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files+Some storage providers, such as Amazon S3 and Google Drive, will have an additional option when sharing a file that enables a user to create a link share directly from the storage provider. Whether such links are static or time expired will depend on the provider implementation but users are notified as to the options within the link share box. Note that such direct links are not audited on access. \\ \\
  
 +{{::​screenshot_2020-04-17_at_13.53.19.png?​600|}} \\ \\
  
-===== 2 Lite Web File Manager Sharing =====+Please refer to the below video for more information on sharing files from the web file manager.
  
 +If passwords are set then users who access the links are prompted for a password: \\ \\
  
 +{{::​screenshot_2020-04-17_at_17.05.45.png?​600|}}
  
-{{:/​filesharing:​steps:​sme_2_lite_web_file_manage.png}} 
  
-The Lite File Manager can be used for lower specified browsers and if users are are restricted in some way because of certain browser features turned "​off"​ in a corporate network.\\ \\ For URL link sharing, the links are available until a file is deleted,​removed from Storage Made Easy, or renamed.\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files 
  
 +===== Public File Sharing =====
  
-===== 3 Cloud Clipboard ​File Sharing ​=====+The Administrator of the File Fabric can set in the File Sharing ​Policies whether users have the option to share files publicly. This is set to off by default. \\ \\
  
 +{{::​screenshot_2020-04-17_at_14.05.29.png?​600|}} \\ \\
  
 +If turned on then a user can choose to share a file to their public files page which is also accessible as an RSS feed. \\ \\
  
-{{:/​filesharing:steps:​sme_3_cloud_clipboard_file.png}}+{{::screenshot_2020-04-17_at_14.00.04.png?600|}} \\ \\
  
-The Cloud Clipboard is just like the windows clipboard on the desktop except it stores ​files from any (multiple) clouds ​that you want to use to send file link shares. It is a mechanism to send multiple file links at once rather than file links one at a time.\\ \\ To use just click on a file in the web file manager ​and then choose copy from the menu barTo view clipboard files just choose 'View clipboard'​. The clipboard works in all other access clients also, so for example if you wanted to access your Cloud CLiPBoard from your iPhone, Android, Windows Phone, or BlackBerry, you can /!\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files+Any files that are set to public can be accessed from the users public files page and the url shared. \\ \\
  
 +{{::​screenshot_2020-04-17_at_14.00.21.png?​600|}} \\ \\
  
-===== 4 Public ​Files Sharing =====+Note that Public ​file sharing can be combined with encryption so that any files that are shared in this way would then still require a password to access.
  
 +If files are made public in this way and the File Fabric is publicly available on the internet.
  
 +Public files are useful for files that can be publicly available from a Company such as White Papers or help documentation,​ and the RSS feeds can, for example, be used in a footer of an email.
  
-{{:/filesharing:​steps:​sme_4_public_files_sharing.png}}+===== Tablet ​Mobile Sharing =====
  
-Each user has their own public files page. Any files that are set to public can be access from this page and the url shared. The URL will take the form of:\\ \\ /​users/​username\\ \\ Public file sharing can be combined with encryption so that any files that are shared in this way would need a password to access.\\ \\ Remember if you make a file public in this way it will be accessible to everyone on the internet.\\ \\ When you make files public you can also share them from an RSS feed or an iPHone web App.\\ \\ Please refer to our [[https://​storagemadeeasy.com/​terms/​|terms of use]] with regards to copyright material. Further information public file sharing can be found on our wiki [[publiccloudfiles|here]].\\ \\ **NB  ** **Cloud File Servers Users:** : Organization Folders do not have the option for files to be made public and it is possible for your Cloud Admin to turn off Public file sharing altogether. +Mobile / Tablet devices have the same sharing options as the Web interface and are audited in the same way.
- +
- +
-===== 5 Twitter File Sharing ===== +
- +
- +
- +
-{{:/​filesharing:​steps:​sme_5_twitter_file_sharing.png}} +
- +
-With Social Media becoming ever more popular then the ability to share files directly to Twitter can be useful to many businesses. To use Twitter file sharing you first have to integrate your Twitter account. This can be done from the App Integrations link from your sidebar. Setting this up will involve authorising the Storage Made Easy service to be able to post to the Twitter account.\\ \\ Once enabled you can directly send file links to   yourTwitter stream either from the web, desktop or mobile tools.\\ \\ Remember that the links you send are public and also please adhere to the Storage Made Easy [[https://​storagemadeeasy.com/​terms/​|Terms of Use.]]\\ \\ **NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files\\ \\ +
- +
- +
-===== 6 Tablet / Mobile Sharing ===== +
- +
-{{:/​filesharing:​steps:​sme_6_tablet___mobile_shar.png}} +
- +
-Mobile / Tablet devices have the same sharing options as the Web+
-  * Share over email +
-  * Managed file sharing with link expiry +
-  * Share to collaboration groups +
-  * Obtain URL links +
-  * Share over Twitter+
  
 For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below): For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the device types (links below):
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   * [[blackberry#​step8|BlackBerry]]   * [[blackberry#​step8|BlackBerry]]
   * [[windowsphone7#​step6|Windows Phone]]   * [[windowsphone7#​step6|Windows Phone]]
-  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files 
  
  
-===== 7 Desktop file sharing ===== 
  
-{{:/​filesharing:​steps:​sme_7_desktop_file_sharing.png}}+===== Desktop file sharing ===== 
  
 Desktop Apps also have the same sharing options as the Web: Desktop Apps also have the same sharing options as the Web:
-  * Share over email +
-  * Managed file sharing with link expiry +
-  * Share to collaboration groups +
-  * Obtain URL links +
-  * Share over Twitter+
    
 For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below): For file sharing options please the relevant sections of the Wiki regarding file sharing for each of the desktop clients (links below):
 +
   * [[windowstools#​step21|Windows access client file sharing]]   * [[windowstools#​step21|Windows access client file sharing]]
   * [[maccloudtools#​step18|Mac access client file sharing]]   * [[maccloudtools#​step18|Mac access client file sharing]]
   * [[linuxcloudtools|Linux access client file sharing]]   * [[linuxcloudtools|Linux access client file sharing]]
-  
-**NB Cloud File Server Users:** It is possible for the Cloud Admin to turn off the ability for users to share files\\ 
  
  
-===== 8 Cloud File Server ​Sharing ​Options ​=====+===== Encrypted ​File Sharing ===== 
 + 
 +When storage provider level encryption is set then all storage is encrypted in flight prior to being stored on the private or public storage system. This is transparent to end users and to users who access shared links. 
 + 
 +The File Fabric can also be configured for per file, or folder encryption, in which Files can be strongly encrypted using FIPS certified AES encryption. This  configuration is done by the Administrator in the encryption policy settings. 
 + 
 +{{::​screenshot_2020-04-17_at_14.26.20.png?​600|}} 
 + 
 +When this is turned on for users they can choose an encryption phrase for the file being uploaded t**hat is not stored on the server** and must be remembered by the end user.   \\ \\ 
 + 
 +When such files are shared the end user trying to access the shared link is prompted for a password similar to a password protected file. If the correct password is provided then the files is decrypted and downloaded. \\ \\ 
 + 
 +{{::​screenshot_2020-04-17_at_17.07.07.png?​600|}} \\ \\ 
 + 
 +===== File / Folder Permalinks ===== 
 + 
 +A permalink or permanent link is a URL for a web page that does not change over time. File and Folder permalinks are similar in concept and can be created from within the Web File Manager and shared to to other users of the File Fabric Domain or tenant. ​ When a user clicks on the link, if they are logged in and have permission, they will be taken to the folder or can access the file. If not logged in the user will be prompted to authenticate before access. \\ \\ 
 + 
 +{{ youtube>​an_gS5mbPPk?​medium }} \\ \\
  
-{{:/​filesharing:​steps:​sme_8_cloud_file_server_sh.png}}+Permalinks are ideal for internal intranets or wikis and promote internal team collabaration.
  
-Business Users who use our Cloud File Server can choose to share files by [[organisationcloud#​step7|setting up]] Organization Folders from the either of the web file managers or [[organisationcloud#​step8|converting]] existing public Cloud folders from clouds such as Google Docs etc, into company wide share folders. Once shared folders have been setup, all users of the Cloud automatically see the folders and their content on next login if they have been set the correct access permissions (default access permissions are full access). 
  
-Other file sharing options can be controlled by the Cloud Admin for all users of the Cloud File Server and restrictions can be enforced on file sharing.